- Lot 1. East Gas Boiler services
- Lot 2. East Residential Landlord gas appliance services
- Lot 3. East Commercial catering gas appliances
- Lot 4. Central Gas Boiler services
- Lot 5. Central Residential Landlord gas appliance services
- Lot 6. Central Commercial catering gas appliance services
- Lot 7. West Gas Boiler services
- Lot 8. West Residential Landlord gas appliance services
- Lot 9. West sites Gas Commercial Catering appliances
- Lot 10. Pan-BCUHB Rational Catering Ovens
Scope
Reference
BCU-FTS-58821
Description
Betsi Cadwaladr University Health Board require supplier/s to undertake Gas safe inspections and maintenance of oil and gas fired boilers.
The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document.
Please note that the tender closing date is 25/04/2025 at midday and any late submissions will not be considered. The etenderwales bravosolution ref: Project: project_58821 and itt_116399
Total value (estimated)
- £404,440 excluding VAT
- £485,328 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 50531000 - Repair and maintenance services for non-electrical machinery
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. East Gas Boiler services
Description
East Gas Boiler service schedule including emergency callout and out of hour's charges
Lot value (estimated)
- £70,126 excluding VAT
- £84,151 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions. Subject to performance and agreement.
Contract locations
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 2. East Residential Landlord gas appliance services
Description
East Residential Landlord gas appliance service schedule including emergency and out of hours charges
Lot value (estimated)
- £43,275 excluding VAT
- £51,930 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 month extensions subject to performance and agreement.
Contract locations
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 3. East Commercial catering gas appliances
Description
East Commercial catering gas appliance schedule including emergency and out of hours charges
Lot value (estimated)
- £10,000 excluding VAT
- £12,000 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement
Contract locations
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 4. Central Gas Boiler services
Description
Central Gas Boiler service schedule including emergency callout and out of hour's charges
Lot value (estimated)
- £65,808 excluding VAT
- £78,970 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL13 - Conwy and Denbighshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 5. Central Residential Landlord gas appliance services
Description
Central residential Landlord gas appliance service schedule including emergency and out of hours charges
Lot value (estimated)
- £23,191 excluding VAT
- £27,829 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL13 - Conwy and Denbighshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 6. Central Commercial catering gas appliance services
Description
Central Commercial catering gas appliance service schedule including emergency and out of hours charges
Lot value (estimated)
- £4,465 excluding VAT
- £5,358 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL13 - Conwy and Denbighshire
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 7. West Gas Boiler services
Description
West Gas Boiler service Schedule including emergency callout and out of hour's charges
Lot value (estimated)
- £67,965 excluding VAT
- £81,558 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 8. West Residential Landlord gas appliance services
Description
West residential Landlord gas appliance service schedule including emergency and out of hours charges
Lot value (estimated)
- £33,230 excluding VAT
- £39,876 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL11 - Isle of Anglesey
- UKL12 - Gwynedd
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 9. West sites Gas Commercial Catering appliances
Description
West sites Gas Commercial Catering appliance schedule including emergency callout and out of hours charges
Lot value (estimated)
- £7,230 excluding VAT
- £8,676 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL11 - Isle of Anglesey
- UKL12 - Gwynedd
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 10. Pan-BCUHB Rational Catering Ovens
Description
Pan-BCUHB Rational Catering Ovens schedule including emergency and out of hour's charges
Lot value (estimated)
- £79,150 excluding VAT
- £94,980 including VAT
Contract dates (estimated)
- 1 June 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
2 x 12 months extensions subject to performance and agreement.
Contract locations
- UKL13 - Conwy and Denbighshire
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. East Gas Boiler services
Lot 2. East Residential Landlord gas appliance services
Lot 3. East Commercial catering gas appliances
See tender documents.
Lot 4. Central Gas Boiler services
Lot 5. Central Residential Landlord gas appliance services
Lot 6. Central Commercial catering gas appliance services
Lot 7. West Gas Boiler services
Lot 8. West Residential Landlord gas appliance services
Lot 9. West sites Gas Commercial Catering appliances
Lot 10. Pan-BCUHB Rational Catering Ovens
See tender documents
Technical ability conditions of participation
Lot 1. East Gas Boiler services
Lot 2. East Residential Landlord gas appliance services
Lot 3. East Commercial catering gas appliances
See tender documents.
Lot 4. Central Gas Boiler services
Lot 5. Central Residential Landlord gas appliance services
Lot 6. Central Commercial catering gas appliance services
Lot 7. West Gas Boiler services
Lot 8. West Residential Landlord gas appliance services
Lot 9. West sites Gas Commercial Catering appliances
Lot 10. Pan-BCUHB Rational Catering Ovens
See tender documents
Particular suitability
Lot 1. East Gas Boiler services
Lot 2. East Residential Landlord gas appliance services
Lot 3. East Commercial catering gas appliances
Lot 5. Central Residential Landlord gas appliance services
Lot 6. Central Commercial catering gas appliance services
Lot 7. West Gas Boiler services
Lot 8. West Residential Landlord gas appliance services
Lot 9. West sites Gas Commercial Catering appliances
Lot 10. Pan-BCUHB Rational Catering Ovens
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 April 2025, 12:00pm
Tender submission deadline
25 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
9 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2028
Award criteria
Lot 1. East Gas Boiler services
Lot 2. East Residential Landlord gas appliance services
Lot 3. East Commercial catering gas appliances
Lot 4. Central Gas Boiler services
Lot 5. Central Residential Landlord gas appliance services
Lot 7. West Gas Boiler services
Lot 8. West Residential Landlord gas appliance services
Lot 10. Pan-BCUHB Rational Catering Ovens
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60.00% |
| Technical | Quality | 40.00% |
Lot 6. Central Commercial catering gas appliance services
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60.00% |
| Techncial | Quality | 40.00% |
Lot 9. West sites Gas Commercial Catering appliances
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Other information
Payment terms
See tender documents
Description of risks to contract performance
See tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement undertaken.
Contracting authority
Betsi Cadwaladr University Health Board
- NHS Organisation Data Service: 7A1
Headquarters Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
United Kingdom
Contact name: Casey Chapman
Email: casey.chapman@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL12 - Gwynedd
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Managing on the behalf of BCUHB
- NHS Organisation Data Service: RQF
4-5 Charnwood Court
Cardiff
CF15 7QZ
United Kingdom
Contact name: Casey Chapman
Email: casey.chapman@wales.nhs.uk
Region: UKL15 - Central Valleys