Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
procurement@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NAC/4314 - provision of a Supported Living Service (Supported Accommodation)
Reference number
NAC/4314
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Supported Accommodation projects which relate to the proposed tender are:
- Flatt Road, Largs (22 units:16 x 1 bed & 6 x 2 bed plus staff base). Anticipated Construction Completion: Summer 2021; and
- Caley Court, Stevenston (15 units: 12 x 1 bed & 3 x 2 bed plus staff base). Anticipated Construction Completion April 2022.
Eligibility criteria are that potential tenants have either a Learning Disability, Physical Disability or Mental Health difficulty.
The scope of the tender exercise to be undertaken is to appoint a Service Provider to each of the developments in Largs and Stevenston. This newly tendered provider would operate the staff base and provide support to all tenants.
Service Users will have access to onsite availability of support staff on a 24-hour basis; 7 days a week; 365(6) days a year for personal and non personal care on a planned and unplanned/emergency basis. This includes provision of sleeping/waking night services.
The Provider is commissioned to provide an allocated number of care and support hours per week for both sites. The allocation of hours is set out below:
Tendered Lot 1: Flatt Road, Largs – 844 Hours
Tendered Lot 2: Caley Court, Stevenston - 620 Hours
The provider will be required to utilise all commissioned hours to its best ability. These can be used through a mixture of enhanced service provision.
Lot 1 (Flatt Road, Largs) is anticipated to commence 27th September 2021 until 26th September 2024 with the option to extend by up to 72 months until 26th September 2030.
Lot 2 (Caley Court, Stevenston) is anticipated to commence 1st April 2022 until 31st March 2025 with the option to extend by up to 72 months until 31st March 2031.
two.1.5) Estimated total value
Value excluding VAT: £13,643,485
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Flat Road Largs Supported Accommodation development
Lot No
1
two.2.2) Additional CPV code(s)
- 85311000 - Social work services with accommodation
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
The service will support Individuals to live as independently as possible, encouraging the Individual to participate in their local community. The ethos of the service will be to enable an Individual to have as much control as possible over their own life while protecting them and others from unnecessary harm.
Core service delivery will include:-
- Support Planning. The Provider will consult, involve and include the Service User, Health and Social Care professionals, family and significant others, as appropriate, in all aspects of their support planning.
- Outcomes development and measurement. Service Users will have individualised outcomes to be met in innovative and flexible ways.
- Personal care: Direct assistance with or encouragement with tasks related to daily living and health care needs. For example, assistance with getting out of bed, washing and dressing.
- Housing support. For example, Assistance with maintaining cleanliness, adaptions, repairs, cooking safety, and the reporting of any faults to the appropriate department.
- Practical Support. For example, Informal day to day advice on personal hygiene and appearance; dispose of household waste; or support with SMART Technology.
It is anticipated that there are opportunities for efficiencies in the provision of sleeping/waking night services.
North Ayrshire Health and Social Care Partnership has committed to the Charter for Involvement and the provider will be required to evidence the embodiment of the Charter’s twelve statements throughout all aspects of service delivery.
The approximate start date for this lot is 27th September 2021.
two.2.6) Estimated value
Value excluding VAT: £8,102,064
two.2.7) Duration of the contract or the framework agreement
Duration in months
108
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Caley Court Stevenston Supported Accommodation development
Lot No
2
two.2.2) Additional CPV code(s)
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Caley Court, Stevenston
two.2.4) Description of the procurement
The service will support Individuals to live as independently as possible, encouraging the Individual to participate in their local community. The ethos of the service will be to enable an Individual to have as much control as possible over their own life while protecting them and others from unnecessary harm.
Core service delivery will include:-
- Support Planning. The Provider will consult, involve and include the Service User, Health and Social Care professionals, family and significant others, as appropriate, in all aspects of their support planning.
- Outcomes development and measurement. Service Users will have individualised outcomes to be met in innovative and flexible ways.
- Personal care: Direct assistance with or encouragement with tasks related to daily living and health care needs. For example, assistance with getting out of bed, washing and dressing.
- Housing support. For example, Assistance with maintaining cleanliness, adaptions, repairs, cooking safety, and the reporting of any faults to the appropriate department.
- Practical Support. For example, Informal day to day advice on personal hygiene and appearance; dispose of household waste; or support with SMART Technology.
It is anticipated that there are opportunities for efficiencies in the provision of sleeping/waking night services.
North Ayrshire Health and Social Care Partnership has committed to the Charter for Involvement and the provider will be required to evidence the embodiment of the Charter’s twelve statements throughout all aspects of service delivery.
The approximate start date for this project is 1st April 2022.
two.2.6) Estimated value
Value excluding VAT: £5,541,421
two.2.7) Duration of the contract or the framework agreement
Duration in months
108
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Bidders will be required to have a minimum yearly “specific” turnover for Lot 1 of (1,800,458.67)GBP and for Lot 2 (1,231,426.89) GBP for the last 3 years in the business area covered by the contract.
NAC reserve the right to review the bidder’s financial information including information from credit reference agencies at tender stage and throughout the life of the contract and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Bidders must be registered with the Care Inspectorate or equivalent.
Bidders must be registered as a Housing Support and Care at Home provider to deliver the service.
Bidders must maintain registration throughout the duration of the contract.
All staff are qualified to SSSC fitness to practice standards or working towards attainment of SSSC standards. All staff must be SSSC compliant on 6 months of commencement of employment
For each lot, bidders will be required to provide a minimum of 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders will be required to provide 2 satisfactory references for the same 2 services contracts on the reference templates provided. References should be completed and signed by previous customers. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: http://www.gov.scot/Topics/Government/Procurement
four.1.11) Main features of the award procedure
This procurement is based on the most economically advantageous tender ("MEAT") on the basis of best price and quality ratio, where price is 10% and quality is 90%. Please see PCS-Tender for further information.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005762
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits will be requested on a minimum requirement basis for:
Employability and Training
Supply Chain Initiatives
Community and Education Initiatives
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP
http://www.hse.gov.uk/pubns/hse40.pdf
Public Liability Insurance 10,000,000 GBP
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18718. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits are a MINIMUM requirement:
52 weeks employability for a new entrant per 1,000,000 GBP (amount would be different per Lot contract value)
1 workshop – Team NAC (Supply Chain)
1 workshop – TSO’s (Supply Chain)
Education & Community Engagement – 1 initiative from each table
(SC Ref:653936)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom