Section one: Contracting authority
one.1) Name and addresses
Arun District Council
Arun Civic Centre, 1 Maltravers Rd
Littlehampton
BN17 5LF
Procurement.Clients@hants.gov.uk
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System (DPS) for the Provision of Property Repairs, Maintenance and Inspection Services
Reference number
ADC 036063
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
THIS NOTICE IS ON BEHALF OF ARUN DISTRICT COUNCIL and is for the provision of establishing a Dynamic Purchasing System (DPS) for Asset Management requirements predominantly for housing works, repairs and maintenance to domestic housing stock of c. 3,500 properties from bungalows and houses to blocks of flats and larger schemes.
The DPS is intended to run for up to 7 years, on a 4+1+1+1 basis.
two.1.5) Estimated total value
Value excluding VAT: £52,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45211000 - Construction work for multi-dwelling buildings and individual houses
- 50700000 - Repair and maintenance services of building installations
- 71500000 - Construction-related services
- 71600000 - Technical testing, analysis and consultancy services
- 71700000 - Monitoring and control services
- 79510000 - Telephone-answering services
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Summary list of categories within the DPS:
Category 1 - Compliance Inspections Services and Works
Specialisms: Fire, Water & Asbestos
Category 2 - Electrical Services
Specialisms: Communal and Safety Systems, Domestic Services, Commercial Services, Heating and Ventilation Services and Photovoltaics and Heat Pump installation Work
Category 3 - Heating Services (Non-Electrical)
Specialisms: Domestic Gas Heating, Domestic Solid Fuel/Oil Heating & Commercial Gas Heating
Category 4 - Roofing and Roofline Works
Specialisms: Domestic Roofs and Roofline Works and Block Roofs and Roofline Works
Category 5 - Plumbing and Drainage Works
Specialisms: Plumbing Works and Drainage Works
Category 6 - Lift Works
Specialisms: Stair Lift Inspections and Servicing, Through Floor Lift Inspections and Servicing and Passenger Lift Inspections and Maintenance
Category 7 - Cyclical Services
Specialisms: Decorating Services and Gutter Cleaning Services
Category 8 - Clearance, Cleaning and Estate Services
Specialisms: Clearance and Cleaning Services and Estate and Grounds Services
Category 9 - External Construction Works
Specialisms: General Works, Scaffolding Services and External Energy Efficiency Works
Category 10 - Internal Construction Works
Specialisms: Doors and Window Replacements, Kitchen and Bathroom Replacements, General Repairs, Specialist Services and Internal Energy Efficiency Works
Category 11 - Technical and Specialist Services
Specialisms: Clerk of Works Services, Construction Programme Manager, Surveying Services, Damp & Mould Surveying Services, EPC Assessment Services and PAS 2035 Retrofit Services
Category 12 - Call Centre and Tenant Liaison Services
Specialisms: None
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 June 2023
End date
11 June 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
CONTRACTING AUTHORITIES
The DPS main user is Arun District Council.
In the interest of efficient public procurement, the DPS will be accessible (by agreement) to those Local Authorities that are within the County of West Sussex or geographically neighbour the County of West Sussex (Hampshire, Surrey and East Sussex). Including District and Borough Councils, Parish and Town Councils, Unitary Authorities, Local Enterprise Partnerships, other bodies formed through joint working by the authorities listed above, Police Authorities and NHS organisations, as well as Integrated Care Board (ICB) and Integrated Care Partnership (ICP) or any successor.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Interested parties should register their interest in the DPS via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Home, complete and submit the tender return documents together with any supporting information requested.
How to obtain the tender documents:
The tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab. Once in the tender there are five tabs: 'Tender', 'SQ - documents', 'Correspondence', Clarifications' and 'History'. Select the second tab (SQ - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents.
Opting in and out:
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Please note, you are required to 'Opt In' to view and complete the on-line Selection Questionnaire.
New suppliers and those unsuccessful with their initial application may apply to join the DPS at any time from the 'DPS Commencement Date'. Please refer to the DPS ITT incorporating Selection Questionnaire Guidance and supporting documents to aid your application.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom