Section one: Contracting authority
one.1) Name and addresses
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
NUTS code
UKE4 - West Yorkshire
Internet address(es)
Main address
https://www.leedstrinity.ac.uk/
Buyer's address
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Leeds Trinity University
Brownberrie Lane
Horsforth, Leeds
LS18 5HD
Contact
Mark Hayter
Telephone
+44 1132837100
Country
United Kingdom
NUTS code
UKE42 - Leeds
Internet address(es)
Main address
https://www.leedstrinity.ac.uk/
Buyer's address
https://neupc.delta-esourcing.com/members/leeds-trinity-university/
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/6NV4X5DS4E
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CRM Platform
Reference number
ITS056LTU
two.1.2) Main CPV code
- 48900000 - Miscellaneous software package and computer systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Leeds Trinity University is seeking a fit for purpose single CRM system that will enable delivery of engaging, professional, and high-quality communications to enquirers, applicants, partners and current students. The system will also deliver a seamless journey from applicant to enrolled student. It will enable the University to segment communications by audience and allow tracking of reach, engagement, and analysis of communication effectiveness, to improve the applicant and student experience.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Leeds Trinity University is seeking a fit for purpose single CRM system that will enable delivery of engaging, professional, and high-quality communications to enquirers, applicants, partners and current students. The system will also deliver a seamless journey from applicant to enrolled student. It will enable the University to segment communications by audience and allow tracking of reach, engagement, and analysis of communication effectiveness, to improve the applicant and student experience.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A replacement contract will be required at the expiry of this one
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The top 5 scoring applicants will be invited to submit tenders. In the event, all joint fifth scoring applicants will be invited to submit tenders.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract Duration:
1.The contract will be effective immediately upon award.
2.The solution will be operationally ‘business as usual’ before 10th April 2023
3.The contract duration will be based upon the anniversary of point 2 (above) and shall be in effect for three years.
4.The university reserves the right to extend the contract for any period up to a maximum of two additional years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/6NV4X5DS4E
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 June 2022
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 June 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: at the expiry of the current contract, dependent on extensions having been invoked
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/6NV4X5DS4E
GO Reference: GO-202253-PRO-20074349
six.4) Procedures for review
six.4.1) Review body
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom