Section one: Contracting authority
one.1) Name and addresses
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
Contact
Mrs Janette Jessup
Telephone
+44 1233667840
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Login
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cloud based Dental Practice Management Software and support
Reference number
DN544610
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Expressions of Interest.
The purpose for this Opportunity is for the replacement, supply, implementation and training for a current market Practice Management System that broadly manages clinical records, sends electronic claims to the BSA and provides complex levels of reporting to commissioners and senior management.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Kent Community Health NHS Foundation Trust seeks expression of interest (EOI) and submission of a bid from suitable suppliers to provide services for the provision and support for a NHS Community Dental services cloud based practice management platform. This will be a replacement for the outdated and current SOEL Health practice management application. This platform will support our service in the delivery of special care and paediatric dental services.
Suppliers will be required to lead on mobilisation and transition from the current platform to the new solution and provide a comprehensive training environment for all Dental services staff at clinical and administrative locations. The Trust will support project management for the migration of the new platform.
The new application will be a pan service replacement required at approximately 20 premises across Kent and North East London together with mobile services and directly impact some 200 staff. It is envisaged that the quantity and locations and staff numbers will vary over the next 12 months to five years. The platform is required Monday to Friday 0700Hrs to 1800Hrs with the ability to support extended hour and day sessions in accordance with commissioned service provision.
The core functional requirements for the Practice Management System and support package will fall into two distinct categories, Essential and Desirable requirements. These will be categorised under security and technical requirements, system administration, system functions and features and reporting requirements.
All potential bidders MUST review the pass/fail criteria questions supplied as an attachment within the Invitation To Tender documentation (ITT); and will require you to assess and confirm whether your product offers a yes/no response. A yes will result in a pass, and No will result in a "Fail". The Trust will not evaluate any "fail" submissions.
The period of provision will be not later than 1st April 2022 to 31st March 2024, with an extension period of 36 months in 12 month tranches. Contractual obligations and payment terms will commence from mobilisation, and successful transition across all business sector areas to be before 1st April 2022.
Expressions of Interest must be submitted via the Procontract procurement portal (Proactis) under Opportunity No. DN544610. Any correspondence to the Authority's staff email address will be disregarded. Please login via following link to EOI if already registered or the link will also allow you to register and then EOI. https://procontract.due-north.com/Login
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Possible extensions applied : 36 months in tranches of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 May 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 June 2021
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Kent Community Health NHS Foundation Trust
The Oast, Unit D Hermitage Court
Maidstone
ME16 9NT
Country
United Kingdom