Section one: Contracting authority
one.1) Name and addresses
St Christopher's Multi Academy Trust
St Leonard's Primary School, St Leonard's Road, Exeter
Devon
EX2 4NQ
Contact
Julia Croughton
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.stchristophersmat.org
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St Christopher's Multi Academy Trust - Provision of Multi Functional Devices
two.1.2) Main CPV code
- 30121100 - Photocopiers
two.1.3) Type of contract
Supplies
two.1.4) Short description
The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust’s expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £428,858 / Highest offer: £809,197 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 30232110 - Laser printers
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
St Leonard’s Primary School, St Leonards Road, Exeter Devon EX2 4NQ
two.2.4) Description of the procurement
The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust’s expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.
As a minimum, the Contractor must offer an MFD solution that is either like-for-like or better than the current MFD solution. The Contractor is to propose and agree the most appropriate devices with the Client post award as part of the due diligence process and propose any improvements in cost reduction or propose a more efficient device.
The key aims of the new contract are to:
a. have relevant experience of supporting a Primary School Trust with an agile personalised approach.
b. all management and engineers to have the personable skills and expertise to work within education, including appropriate safeguarding training end enhanced DBS checks for on-site staff.
c. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process.
d. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely.
e. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Client of areas of opportunity for service improvements, sustainability initiatives or cost savings.
f. provide a cost-effective solution to PIN release printing and data collection.
g. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement.
h. Provide sustainability initiatives and support,
i. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this.
j. ensure that waste will be correctly sorted or disposed of or recycled, if possible.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 40%
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-032386
Section five. Award of contract
Contract No
001
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 April 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAYtek Office Solutions Ltd
Unit 25/26 Daneheath, Wentworth Road
Newton Abbot
TQ12 6TL
Telephone
+44 7837347924
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Lowest offer: £428,858 / Highest offer: £809,197 taken into consideration
Section six. Complementary information
six.3) Additional information
(MT Ref:231335)
six.4) Procedures for review
six.4.1) Review body
St Christopher's Multi Academy Trust
St Leonard's Road
Exeter
EX2 4NQ
Country
United Kingdom
Internet address
https://www.stchristophersmat.org
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit