Section one: Contracting authority/entity
one.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
Contact
Corporate Procurement
procurement@eastdunbarton.gov.uk
Telephone
+44 1415745750
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
http://www.eastdunbarton.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDC/2023/3748 Managed Print Extension
two.1.2) Main CPV code
- 30232100 - Printers and plotters
two.1.3) Type of contract
Supplies
two.1.4) Short description
Extension to Current Print Service
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £379,499
two.2) Description
two.2.2) Additional CPV code(s)
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232120 - Dot-matrix printers
- 30232150 - Inkjet printers
- 30192320 - Printer ribbons
- 30125110 - Toner for laser printers/fax machines
- 48824000 - Printer servers
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
Various across authority
two.2.4) Description of the procurement
Managed Print Service
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The proposal is a short term extension, to allow time for the Council to complete its Transformation of working practices post Covid-19 and to address the print / scanning and mail requirements of flexible, mobile and home workers. Currently the Council has top of the range multi-function printing and scanning devices in all Corporate offices where employees physically attending has reduced substantially. The devices in those areas need to be assessed and replaced with equipment which is suitable to the new ways of working.
A short term extension will allow time for a full scoping exercise to decide how best to achieve this. This is not a compliant route in terms of the Procurement regulations it is however an interim solution while a new tender is issued, to facilitate the service of the Council
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Xerox UK Limited
65 Craigcrook Avenue
Edinburgh
EH4 3PU
Telephone
+44 7713191535
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £379,499
Total value of the contract/lot/concession: £327,220
Section six. Complementary information
six.3) Additional information
It is the Councils intention to issue a tender in the coming months
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=729121.
(SC Ref:729121)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom