Section one: Contracting authority
one.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
Contact
Joanne Napier
Telephone
+44 1414686024
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.scottish-enterprise.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
Reference number
P22-0009
two.1.2) Main CPV code
- 90919200 - Office cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Enterprise (SE) has 13 office locations throughout Scotland. These are in Aberdeen, Bellshill, Clydebank, Dumfries, Dundee, Edinburgh, Glasgow (two offices), Glenrothes, Kilmarnock, Paisley, Selkirk and Stirling and is looking to put in place local contracts for the cleaning of its office premises. Bidders should note that Dumfries and Selkirk are not within the scope of this tender.
We are looking to award a number of local contracts to deliver regular cleaning and waste removal services at some of these locations. The services will vary depending on the location and this is being tendered as regionally specific lots.
Providing a clean and safe working environment for our staff, visitors and business customers is important to SE, particularly during the current Covid-19 pandemic. We also need to comply with Statutory legislation and regulations for waste disposal of any waste produced on our sites, to ensure this is reused or recycled effectively and recorded as well as contributing to reducing our impact on climate change.
It is anticipated that the contracts will be awarded in the summer to allow for a mobilisation period prior to the start of service around September 2021
two.1.5) Estimated total value
Value excluding VAT: £766,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
two.2) Description
two.2.1) Title
Aberdeen
Lot No
1
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
SE Aberdeen Office - 41 Albyn Place, Aberdeen, AB10 1YN
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Aberdeen office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £86,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bellshill
Lot No
2
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
- 98312000 - Textile-cleaning services
- 90919100 - Cleaning services of office equipment
- 90916000 - Cleaning services of telephone equipment
- 90910000 - Cleaning services
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
SE Bellshill office, New Lanarkshire House, Strathclyde Business Park, Bellshill, ML4 3AD
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Bellshill office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, consumables and innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Edinburgh
Lot No
3
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Apex 1, 99 Haymarket Terrace, Edinburgh EH12 5HD
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout their Edinburgh office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project Team Structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £175,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Glenrothes
Lot No
5
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Saltire House, Pentalnd Park, Glenrothes, KY6 2AL
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout their Glenrothes office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety requirement / Weighting: 15
Quality criterion - Name: Fair work practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £32,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
KIlmarnock
Lot No
6
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
17/19 Hill Street, Kilmarnock
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Kilmarnock office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £30,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stirling
Lot No
7
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Laurel House, Laurel House Business Park, Stirling, FK7 9JQ
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Stirling office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety requirements / Weighting: 15
Quality criterion - Name: Fair work practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £70,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dundee
Lot No
8
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90900000 - Cleaning and sanitation services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Building 10, Michelin Scotland Innovation Park, Baldovie Road, Dundee, DD4 8UQ
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Dundee office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team Structure / Weighting: 20
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £33,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Will be let as a three year framework with the option to extend for 1 further 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Glasgow
Lot No
4
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
SE offices in:
Glasgow - Atrium Court, 50 Waterloo Street,
Glasgow - Atlantic Quay, 150 Broomielaw,
Clydebank - Caspian House, Clydebank Business Park
Paisley - Witherspoon Building, Paisley
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout their Glasgow locations (Atlantic Quay, Atrium Court, Clydebank and Paisley) in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services for Atrium Court will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details, bidders should note that the requirements differ across the offices within this lot.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Relevant selection criteria will be included in the SPD Scotland module.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant selection criteria will be included in the SPD Scotland module.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders should refer to attached ITT
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 June 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 June 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Due to ongoing restrictions our offices are currently closed. It is anticipated that we will award these contracts in the summer with the hope that services will be able to commence in early autumn.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=629536.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:629536)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=629536
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place,
Glasgow
G5 9 DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
six.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries