Section one: Contracting authority
one.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
Contact
Joanne Napier
Telephone
+44 1414686024
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.scottish-enterprise.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
Reference number
P22-0009
two.1.2) Main CPV code
- 90919200 - Office cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Enterprise (SE) has 13 office locations throughout Scotland. These are in Aberdeen, Bellshill, Clydebank, Dumfries, Dundee, Edinburgh, Glasgow (two offices), Glenrothes, Kilmarnock, Paisley, Selkirk and Stirling and is looking to put in place local contracts for the cleaning of its office premises. Bidders should note that Dumfries and Selkirk are not within the scope of this tender.
We are looking to award a number of local contracts to deliver regular cleaning and waste removal services at some of these locations. The services will vary depending on the location and this is being tendered as regionally specific lots.
Providing a clean and safe working environment for our staff, visitors and business customers is important to SE, particularly during the current Covid-19 pandemic. We also need to comply with Statutory legislation and regulations for waste disposal of any waste produced on our sites, to ensure this is reused or recycled effectively and recorded as well as contributing to reducing our impact on climate change.
It is anticipated that the contracts will be awarded in the summer to allow for a mobilisation period prior to the start of service around September 2021
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £511,000
two.2) Description
two.2.1) Title
Bellshill
Lot No
2
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
- 98312000 - Textile-cleaning services
- 90919100 - Cleaning services of office equipment
- 90916000 - Cleaning services of telephone equipment
- 90910000 - Cleaning services
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
SE Bellshill office, New Lanarkshire House, Strathclyde Business Park, Bellshill, ML4 3AD
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Bellshill office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, consumables and innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Edinburgh
Lot No
3
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Apex 1, 99 Haymarket Terrace, Edinburgh EH12 5HD
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout their Edinburgh office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project Team Structure / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Glasgow
Lot No
4
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
SE offices in:
Glasgow - Atrium Court, 50 Waterloo Street,
Glasgow - Atlantic Quay, 150 Broomielaw,
Clydebank - Caspian House, Clydebank Business Park
Paisley - Witherspoon Building, Paisley
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout their Glasgow locations (Atlantic Quay, Atrium Court, Clydebank and Paisley) in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services for Atrium Court will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details, bidders should note that the requirements differ across the offices within this lot.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
KIlmarnock
Lot No
6
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
17/19 Hill Street, Kilmarnock
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Kilmarnock office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team structure / Weighting: 20
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dundee
Lot No
8
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90916000 - Cleaning services of telephone equipment
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90900000 - Cleaning and sanitation services
- 90920000 - Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Building 10, Michelin Scotland Innovation Park, Baldovie Road, Dundee, DD4 8UQ
two.2.4) Description of the procurement
SE require a contractor to carry our routine cleaning throughout the Dundee office in line with the specific details outlined in the ITT.
The Contractor shall provide all the necessary resource, equipment and consumables to ensure the schedule of works are completed in line with the contract requirements.
The cleaning services will consist of, but are not limited to, the following areas:
- General Cleaning (including desks, toilets, kitchens, cafés, meeting rooms, other work areas and flooring.)
- IT and Equipment Cleaning
- Specialist/additional cleaning
See Appendix A and scope of service for full details.
The value quoted is for the full four year duration of the contract
two.2.5) Award criteria
Quality criterion - Name: Methodology, including approach, Consumables and Innovation / Weighting: 40
Quality criterion - Name: Project team Structure / Weighting: 20
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Health and Safety Requirements / Weighting: 15
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011254
Section five. Award of contract
Lot No
3
Title
Edinburgh
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
13 Hill Street
Edinburgh
EH2 3JP
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £129,413
Section five. Award of contract
Lot No
4
Title
Glasgow
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mario Group Facility Management Limited
1 Eagle Street,, Galsgow
Glasgow City
G4 9XA
Telephone
+44 1413786000
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £205,040
Section five. Award of contract
Lot No
6
Title
KIlmarnock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Scotclean Services
47 Westray Drive, Kilmarnock
Kilmarnock
KA3 2GR
Telephone
+44 1563536791
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £33,492
Section five. Award of contract
Lot No
8
Title
Dundee
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BTM Cleaning Services
61A High Street
Musselburgh
EH21 7AB
Telephone
+44 131644083
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £34,975
Section five. Award of contract
Lot No
2
Title
Bellshill
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Accelerate Cleaning Solutions LTD
1st Floor , CEBC, Market Place
Hadleigh
IP7 5DN
Telephone
+44 7585334565
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £107,487
Section six. Complementary information
six.3) Additional information
Due to ongoing restrictions our offices are currently closed.
(SC Ref:667361)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place,
Glasgow
G5 9 DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
six.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
SPOEprocurement@scotland.gsi.gov.uk
Telephone
+44 1412425466
Country
United Kingdom
Internet address
http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries