Section one: Contracting authority
one.1) Name and addresses
Nottingham City Campus, Hucknall Road
NG5 1PB
Nottingham
NG5 1PB
Contact
Darren J. Statham
Country
United Kingdom
NUTS code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Other type
NHS Trust
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing and Maintenance of the Nottingham City Hospital Aerocom Pneumatic Air Tube System
Reference number
C227560
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The contract is for the servicing and maintenance of the Aerocom pneumatic air tube system at the Nottingham City Hospital (the Services) to ensure the pneumatic tube system is subject to routine planned maintenance, mitigating the risk of downtime (e.g. due to a fault) and facilitate call outs in the event of such faults.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
Main site or place of performance
Nottingham City Hospital
Hucknall Road
Nottingham
NG5 1PB
two.2.4) Description of the procurement
The pneumatic air tube system enables the Nottingham University Hospitals NHS Trust (The Trust) to meet its needs as a provider of healthcare services. For example, connecting wards, surgical rooms and departments with the hospital's laboratory and central pharmacy, shortening delivery times of samples, medicines and any associated documents - minimising the requirement for manual handling.
The Trust’s in situ pneumatic air tube system at Nottingham City Hospital is manufactured by Aerocom UK Ltd.
The Trust requires a Supplier for provision of both planned and reactive servicing and maintenance of the in situ pneumatic air tube system at the Nottingham City Hospital.
The Trust’s objectives are to maintain a high level of reliability and availability of its systems by ensuring sufficient provision of both planned preventative maintenance (PPM) and reactive response to call outs and call backs/breakdowns maintained at agreed performance levels, whilst ensuring value for money.
The Trust has the following key requirements:
- Guaranteed next day call out for reactive maintenance
- Minimum of 2 PPM visits per annum
- 24/7 telephone/remote support
two.2.5) Award criteria
Cost criterion - Name: Price is not the only award criterion and all criteria are stated only in the procurement documents / Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
It is understood the existing Aerocom pneumatic tube system in situ at the Nottingham City Hospital is a closed protocol system and only Aerocom UK Ltd are able to service, maintain and repair the system. Therefore competition is absent for technical reasons on the grounds
To substantiate this, a Prior Information Notice (PIN) notice was published as a Request for Information (RFI) to understand the market’s capability to provide the Services.
Based on the response received to the RFI indicating the pneumatic system at the Nottingham City Hospital is closed protocol, the Trust has awarded the contract based on relevant grounds under regulation 32 (Use of negotiated procedure without prior publication) of the Public Contract Regulations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-002852
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aerocom (UK) Ltd
12 Vickery Way, Chetwynd Business Park, Chilwell, Nottingham, NG9 6RY
Nottingham
NG9 6RY
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
National registration number
03981809
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £183,200
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
London
London
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
London
London
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened.