Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Wayne Pearce
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Void Flooring Contract
Reference number
DN610294
two.1.2) Main CPV code
- 39530000 - Carpets, mats and rugs
two.1.3) Type of contract
Supplies
two.1.4) Short description
A contract with a single supplier to supply and fit flooring into Council empty homes within set timescales.
To ensure the re-let standard is met for the Borough’s social housing stock, the Council require flooring to be supplied and fitted to properties within our sheltered and supporting housing schemes, Adult Social Care supported or move on accommodation, carpets to general needs properties above first floor and any other ad-hoc requests.
Works and services to be procured:
Supply and fitting of tight woven medium contract grade carpet to domestic areas.
Supply and fitting of tight woven heavy contract grade carpet to communal areas.
Supply and fitting of approved non slip vinyl sheet flooring to kitchens and bathrooms to include all capping and coving to wet room floors.
In order to ensure that empty homes are turned around for letting efficiently, we require the service to be reactive and to supply and fit flooring within 48 hours. For urgent works, we require the service to be provided within 24 hours close of business the following working day after receipt of order.
The initial contract term will be for 36 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is between £1 million and £1.2 million across the initial 3 year contract term and between £ 1.8 million and £2 million across the potential total 5 year contract term.
Full details relating to the goods and services are provided in the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45430000 - Floor and wall covering work
- 44112200 - Floor coverings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Flooring Void Contract
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of supplying and fitting flooring to Council’s void homes.
Project Description
A contract with a single supplier to supply and fit flooring into Council empty homes within set timescales.
To ensure the re-let standard is met for the Borough’s social housing stock, the Council require flooring to be supplied and fitted to properties within our sheltered and supporting housing schemes, Adult Social Care supported or move on accommodation, carpets to general needs properties above first floor and any other ad-hoc requests.
Works and services to be procured:
Supply and fitting of tight woven medium contract grade carpet to domestic areas.
Supply and fitting of tight woven heavy contract grade carpet to communal areas.
Supply and fitting of approved non slip vinyl sheet flooring to kitchens and bathrooms to include all capping and coving to wet room floors.
In order to ensure that empty homes are turned around for letting efficiently, we require the service to be reactive and to supply and fit flooring within 48 hours. For urgent works, we require the service to be provided within 24 hours close of business the following working day after receipt of order.
The initial contract term will be for 36 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is between £1 million and £1.2 million across the initial 3 year contract term and between £ 1.8 million and £2 million across the potential total 5 year contract term.
Full details relating to the goods and services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 6th June 2022 1200 (Noon) hrs UK Local time. The Council’s responses to these clarification questions will be uploaded periodically to the ProContract tender portal.
Tender Responses are required to be submitted no later than 20th June 2022, 1200 (Noon) hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service, Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN610294
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
option to extend for a further 24 months (2 periods of 12 months)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
Bulgarian
four.2.7) Conditions for opening of tenders
Date
20 June 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom