- Scope of the procurement
- Lot 1. Intelligent Maintenance for Building Advisor (Building Analytics) Buildings
- Traditional planned maintenance of Sigma & Struxureware systems (not required for buildings covered by Lot 1) with a Bureau Service
- Lot 3. Maintenance of Trend system
- Lot 4. Maintenance of KNX system
- Lot 5. One-stop-shop
Section one: Contracting authority
one.1) Name and addresses
The University of Leicester
www.le.ac.uk
Leicester
LE1 7RH
Contact
Lucy Elms
Telephone
+44 1162297527
Country
United Kingdom
NUTS code
UKF21 - Leicester
National registration number
United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/4XKA7E5MAN
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LUV00899 - The Provision of Provision of Maintenance and Repair of the University of Leicester's Building Management Systems
Reference number
LUV00899
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Leicester is seeking proposals from suitably qualified, fully trained companies to maintain and repair existing Building Management Systems (BMS) throughout the University. The University currently has Schneider Sigma and Struxureware, Trend and KNX systems. The predominant system is Schneider throughout most of its premises which it continues to upgrade and expand on the non-residential estate. The requirement is split into 5 lots.
two.1.5) Estimated total value
Value excluding VAT: £659,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Intelligent Maintenance for Building Advisor (Building Analytics) Buildings
Lot No
1
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
Main site or place of performance
Leicester
two.2.4) Description of the procurement
Currently Building Analytics (BA) is installed in 15 buildings on our estate. The service provider will need to analyse the BA data and reports to formulate a maintenance schedule which is proportionate to the issues identified. They will also need to provide the PPM visits.
An initial provision of four days per month is required to interpret the BA reports and resolve issues that are resolvable remotely, if appropriate.
This lot does not include the provision of the BA software or is it for the Bureau service, these are purchased separately.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £270,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4XKA7E5MAN
two.2) Description
two.2.1) Title
Traditional planned maintenance of Sigma & Struxureware systems (not required for buildings covered by Lot 1) with a Bureau Service
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
Main site or place of performance
Leicester
two.2.4) Description of the procurement
This lot is for the maintenance of the Sigma and StruxureWaresystems and a bureau service. The supplier needs to be able to provide a repairs and reactive call-out service but the University is not committed to use the supplier for this as it has some in-house resource.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £307,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of Trend system
Lot No
3
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
Main site or place of performance
Leicester
two.2.4) Description of the procurement
This lot is for the maintenance of the Trend system. The supplier needs to be able to provide a repairs and reactive call-out service but the University is not committed to use the supplier for this as it has some in-house resource.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £35,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of KNX system
Lot No
4
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
Main site or place of performance
Leicester
two.2.4) Description of the procurement
This lot is for the maintenance of the KNX system. The supplier needs to be able to provide a repairs and reactive call-out service but the University is not committed to use the supplier for this as it has some in-house resource.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
One-stop-shop
Lot No
5
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
Main site or place of performance
Leicester
two.2.4) Description of the procurement
This as a combined bid and will prevent the need for separate contracts (Lots 1-4). The supplier will need to be able to provide all services for the intelligent maintenance for the Building Advisor buildings, planned maintenance of the Sigma and StruxureWare, maintenance of Trend and maintenance of KNX systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £470,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 June 2021
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4XKA7E5MAN
GO Reference: GO-2021520-PRO-18270661
six.4) Procedures for review
six.4.1) Review body
University of Leicester
University Road
Leicester
LE1 7RH
Telephone
+44 1162297527
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of Leicester
University Road
Leicester
LE1 7RH
Telephone
+44 1162297527
Country
United Kingdom