Section one: Contracting authority
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
Contact
Amy Hutton
amy.hutton@Gloucestershire.gov.uk
Telephone
+44 1452425000
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.gloucestershire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security & Keyholding Framework Agreement.
Reference number
DN701642
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
This framework agreement will be a one supplier framework for 4 years with no option to extend. The framework will be owned by Gloucestershire County Council (“the Council”) but open to other users. The Council and the successful contractor will be parties to the Framework Agreement. The Council will allow other users but they must first sign an access agreement prior to calling off the framework agreement. The Framework will be open to the Users listed below:
Gloucestershire County Council, District Councils, Parish and Town Councils, schools/academies, libraries, day centres, care homes, fire stations and other public buildings, all public bodies including NHS, universities, colleges mainly within Gloucestershire but may include parts of Herefordshire, Worcestershire, Warwickshire, Oxfordshire, Wiltshire and South Gloucestershire.
two.1.5) Estimated total value
Value excluding VAT: £1,221,600
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
The Authority wishes to procure a one supplier framework agreement using an Open procedure. On return of all tenderers following tender return deadline, all submissions will initially be evaluated on a pass/fail basis and only tenderers who have passed this stage will their technical and price submission be evaluated. Evaluation will be based on the below criteria
(1) Selection Questionnaire (SQ) - Pass/Fail
(2) Invitation to Tender (ITT) - Weighted quality questions, price and Social value.
After evaluation of the ITT submissions, the one tenderer who achieves the highest score in both quality, price and social value will be awarded onto the framework agreement.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 15
Price - Weighting: 55
two.2.6) Estimated value
Value excluding VAT: £1,221,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Contractors are required to have these to pass the SQ
BS7499 - Code of practice for Static Site Guarding and Mobile Patrol Services;
BS7960 - Code of practice for Door Supervisors;
BS7858 – Code of practice for Security Screening of Personnel Employed in a Security Environment
Enhanced DBS Check
SIA Registered
Full details off pass/fail requirements are detailed in the published documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see published documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The framework Agreement is for 4 years with no extension.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-036887
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 May 2024
Local time
12:00pm
Place
Gloucestershire county council procurement portal
Information about authorised persons and opening procedure
On tender deadline, dedicated verifiers from the legal team who are independent of the evaluation, will review and release all submissions and send a notification to the dedicated procurement officer before evaluation can commence. The procurement officer will forward the quality submissions to evaluators and will only release price submissions after all quality questions have been evaluated and scores received by the procurement officer.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council
Gloucester
Country
United Kingdom