Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Jessica Thomas
Telephone
+44 1443863382
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Corporate Housing IT Solution
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly County Borough Council has recently awarded a contract for the Supply and Installation of a Corporate Housing IT System Solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48517000 - IT software package
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough Council
two.2.4) Description of the procurement
The Council has a definitive list of system modules that the Supplier will deliver as follows:
System Implementation – Phase 1
Module 1 - Core Property Module
Module 2 - Core Person Module
Module 3 - Core Tenancy Module
Module 4 - Rent Accounting Module
Module 5 - Case Management Module
Module 6 - Leaseholder Module
Module 7 - Void Management Module
Module 11 - Garage Allocations Module
Module 15 - Tenant Communications & Profiling Module
Module 16 - Security Module
Module 17 - Storage Module
System Implementation – Phase 2
Module 8 - Adaptations Module
Module 14 - Self Service Module
System Implementation – Phase 3
Module 9 - Repairs Module
Module 10 - Asset Management Module
Module 12 - Appointments Module
Module 13 - Mobile Working Module
System Implementation – Optional Modules – As and when or if Required
Module 18 - Common Housing Register Module
Module 19 - Homeless, Advice, Prevention & Temporary Accommodation Module
Module 20 - Private Sector Housing Module
Module 21 – Supporting People Housing Module
two.2.5) Award criteria
Quality criterion - Name: Tender Response / Weighting: 10
Quality criterion - Name: Innovation / Weighting: 5
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Training Plan / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: System Demonstration / Weighting: 25
Quality criterion - Name: Technical Workshop / Weighting: 10
Price - Weighting: 25
two.2.11) Information about options
Options: Yes
Description of options
As part of this arrangement, the Council reserves the right to make additional purchases to the system anytime during the contract term e.g. system upgrades, new modules, products etc
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 135-333717
Section five. Award of contract
Contract No
CCBC/PS1944/2020/DM
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 May 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
114 Hendford Hill , The White House
Yeovil
BA202RF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,200,000
Total value of the contract/lot: £1,200,000
Section six. Complementary information
six.3) Additional information
(WA Ref:110736)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom