Scope
Reference
ateb/24/030
Description
ateb are seeking to appoint experienced principal contractors to undertake services their grounds maintenance framework. These contractors must have specific experience in grounds maintenance to be delivered to ateb's housing stock throughout West Wales.
The contractors will be expected to undertake Grounds Maintenance and other works as requested by ateb. The contractor will work with ateb and our designated supply contractor to achieve our programme.
Commercial tool
Establishes a framework
Total value (estimated)
- £480,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2025 to 31 May 2028
- Possible extension to 31 May 2029
- 4 years
Description of possible extension:
One year
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Contract locations
- UK - United Kingdom
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Weighted evaluation, number of lots = 2
Lot 1. Lot 1
Description
Haverfordwest, Narberth,Clynderwen,Templeton, Neyland,Rosemarket, Johnston, Hook & Freystrop
Lot value (estimated)
- £240,000 excluding VAT
- £300,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2
Description
Location - Milford Haven Area, Pembroke Dock & Pembroke Areas, Tenby & Saundersfoot Areas
Lot value (estimated)
- £240,000 excluding VAT
- £300,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
Weighted evaluation
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1
Lot 2. Lot 2
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 April 2025, 12:00pm
Tender submission deadline
25 April 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT Code - itt_116261
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 May 2025
Award criteria
Lot 1. Lot 1
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60.00% |
| Cost | Cost | 40.00% |
Lot 2. Lot 2
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60.00% |
| Price | Price | 40.00% |
Other information
Payment terms
Payment made by BACS and invoices require a valid PO number or works order from ateb Housing Management System
Description of risks to contract performance
KPIs included in appendices in tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not applicable for type of service required.
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/web/login.shtml
All tender documents on etenderwales - ITT_116261
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
All technical specifications on etenderwales - ITT_116261
Contracting authority
ateb Housing Group Ltd
- Public Procurement Organisation Number: PNQM-9716-DLGQ
Meyler House
Haverfordwest
SA61 1QP
United Kingdom
Email: procurement@atebgroup.co.uk
Website: https://www.atebgroup.co.uk/
Region: UKL14 - South West Wales
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales