Section one: Contracting authority
one.1) Name and addresses
Welwyn Hatfield Borough Council
Council Offices
Welwyn Garden City
AL8 6AE
Contact
Procurement
Telephone
+44 1707357371
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Tenders/Current
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WHC - Arboriculture Contract
Reference number
C1056
two.1.2) Main CPV code
- 77211300 - Tree-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
Welwyn Hatfield Borough Council requires suitably qualified and experienced Contractors to provide Tree maintenance services to the Council. The Council currently maintains approximately 30,000 trees across the Borough, those owned and managed by itself and also trees owned by the Highway’s authority, Herts County Council. The Contract is being let as three Lots:Lot 1 – Maintenance of Urban Trees (2 Contractors as detailed in the specification)Lot 2 - Maintenance of Young TreesLot 3 - Maintenance of Woodland Trees
two.1.5) Estimated total value
Value excluding VAT: £1,350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Maintenance of Urban Trees
Lot No
1
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Maintenance of Urban Trees
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
Yes
Description of renewals
One year extension is available
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
As stipulated in the SQ
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of Young Trees
Lot No
2
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Maintenance of Young Trees
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
Yes
Description of renewals
Optional one year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As detailed in the SQ
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of Woodland Trees
Lot No
3
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Maintenance of Woodland Trees
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
Yes
Description of renewals
Optional one year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As detailed in the SQ
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Contract Manager shall have a minimum of a Level 3-4 qualification in arboriculture or a closely related field (as per the Arboricultural Associations Qualification framework).Each crew shall have at least one member who has or can show they are working towards a Level 2 (craft level) qualification (as per the Arboricultural Associations Qualification framework). Examples are C&G/NPTC or Lantra Awards ‘Licence to Practise’ level 2 qualifications, BTEC or C&G Level 2 Certification, RFS Certified Arborist (Level 2); ABC Level 2 Certificate in Arboroiculture; ISA Certified Arborist; or EAC European Tree Worker. To undertake aerial inspections the climber will require either 7 years experience as a climbing arborist; possess a level 4 qualification in arboriculture; or a professional tree inspection certification
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 May 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 June 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Institute of Arbitrators
London
Country
United Kingdom