Section one: Contracting authority
one.1) Name and addresses
The Roundhouse Trust
Chalk Farm Road
LONDON
NW1 8EH
Contact
James Stammers
j.stammers@bristowconsulting.co.uk
Country
United Kingdom
NUTS code
UKI3 - Inner London – West
Internet address(es)
Main address
https://www.roundhouse.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sites.google.com/view/roundhouse-seating-project/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sites.google.com/view/roundhouse-seating-project/home
one.4) Type of the contracting authority
Other type
Theatre
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Design, Manufacture, Supply & Installation of Modular Theatre Seating at the Roundhouse
two.1.2) Main CPV code
- 39111200 - Theatre seats
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Roundhouse is one of the most exciting multidisciplinary performing arts organisations in London, holding a unique place in the capital's cultural scene. The venue's offering has a strong live music focus but also features a vibrant programme of theatre, dance circus and other performing arts.
The Roundhouse is embarking on a capital programme which over the next 18 months will see the development of a range of new educational facilities as well as new modular seating for the main auditorium, which is the subject of this tender exercise.
This tender process aims to appoint an appropriate contractor / manufacturer to design & construct a new 1,300 seat modular seating system for the main Roundhouse Auditorium.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22314000 - Designs
- 45421153 - Installation of built-in furniture
- 45451100 - Ornamentation fitting work
- 45453000 - Overhaul and refurbishment work
- 71242000 - Project and design preparation, estimation of costs
- 71500000 - Construction-related services
- 79415200 - Design consultancy services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
The Roundhouse, Chalk Farm Road, London
two.2.4) Description of the procurement
The Roundhouse is seeking suitably qualified and experienced companies to design, manufacture, supply and install new modular seating for the main auditorium at the Roundhouse Theatre in Camden, London.
The auditorium is currently seated two to three times a year, with seating partially or fully installed to achieve the desired layout.
Seating is typically arranged in concentric faceted circles, sometimes with additional flat floor seating depending on format. The most used frequently seated formats are a 360-degree full in the round format, a '270' degree thrust format and a '180' degree end on format.
Audience seating is arranged over three sections: Front Stalls (referred to al Stalls), Rear Stalls (referred to as Mezzanine) and Circle level. Circle seating is formed of a series of mobile retractable units which replaced the original manual demountable seating system and is excluded from this package of works.
Currently the Stalls and Mezzanine Rear Stalls seating is formed by a manual 'kit of parts' system. The system is very time consuming to install and remove and has now reached the end of its useful life.
The proposed Stalls and Mezzanine seating system builds on the Circle's mobile retractable seating unit concept to minimise turnaround times and crew numbers. The target turnaround time for deploying and removing the seating is one day (up to two 8-hour shifts) by a minimum number of crew. This will allow the Roundhouse to significantly reduce dark periods in the auditorium and will also enable more frequent deployment of the seating according to programming requirements.
All Stalls and Mezzanine seating will be stored on site, partly in the existing container office building and partly in a double stacked purpose built container block in the service yard.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
21 June 2021
Local time
12:00pm
Changed to:
Date
28 June 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 June 2021
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom