Section one: Contracting authority/entity
one.1) Name and addresses
SE TRAINS LIMITED
Second Floor
London
SE12AU
Contact
Tim Stockford
tim.stockford@southeasternrailway.co.uk
Telephone
+44 7977272834
Country
United Kingdom
Region code
UKI44 - Lewisham and Southwark
Companies House
03266762
Internet address(es)
Main address
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Rail Operations Systems - Extension of Contract
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This contract extension is being entered into to provide SE Trains Limited with continuity of service for operationally critical rail operations systems, including the migration from the supplier's outgoing system to the new release.
The contract will also have an option to migrate another unsupported system for train crew, drivers and other colleague rostering to the supplier's software solution for this.
The contract is being extended to provide sufficient time to allow SE Trains to finalise its specification for these services, compliantly tender and implement a solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,450,000
two.2) Description
two.2.2) Additional CPV code(s)
- 60210000 - Public transport services by railways
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
The Authority currently has a live contract with the supplier for the provision of rail operations services and intends to directly award an extension to this contract, combining an option for migrating safety and operationally critical rostering to the supplier's software solution.
The duration of this contract extension shall have a term of three years, with two further years permitted as optional extensions to be exercised at the discretion of the Authority based on the readiness of any replacement solution.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Authority is committed to completing a compliant procurement for the provision of rail operations systems but does not currently have a viable technical specification.
Due to the operational and safety critical nature of the services, it is determined that an extension of the existing contract arrangements should be made to provide sufficient time to run a compliant tender, develop, test and implement a new system safely into the Authority's operations.
The duration of this contract extension has been determined with these factors in mind, with optional extensions to provide contingency in the event that implementation takes longer than envisaged.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 March 2025
Section six. Complementary information
six.3) Additional information
The Authority is currently seeking to develop and finalise a specification for a rail operations system that will be compliantly tendered in the future. The timing of this procurement will be driven by resource availability.
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales Technology and Construction Court
7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
Country
United Kingdom