Section one: Contracting authority
one.1) Name and addresses
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Contact
Network Procurement
network.procurement@defra.gov.uk
Telephone
+44 3459335577
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Minerva Programme FM Asset Mgmt & Property Technology continued support
Reference number
C28249
two.1.2) Main CPV code
- 71621000 - Technical analysis or consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Defra Group Property (DgP) require support and delivery which will transform the following capabilities:
1. FM Asset Management; and
2. Property Technology.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £875,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71621000 - Technical analysis or consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Defra Group Property (DgP) require support and delivery which will transform the following capabilities:
1. Building Information Management (BIM);
2. Property Data;
3. FM Asset Management; and
4. Property Technology.
This Statement of Work (SOW) is to deliver items 3 and 4 above.
Key Objectives
The delivery of this SOW will give high regard to the development of solutions/deliverables that are applicable to all DgP operations, and where possible, are not tailored to any particular operational team.
• Support the development of DgP’s Asset Management function.
• Provide strategic FM Asset Management support, including the development and maintenance of:
o FM Asset Management artefacts, such as an Asset Management Strategy, Asset Management Policy, Asset Information Strategy, Asset Information Policy; etc
o FM Asset category strategies.
o Development of a strategy and plan for DgP to acquire ISO 55001 accreditation.
o Mentoring DgP Asset Management staff as appropriate.
• Lead DgP’s engagement with the ISS Asset Verification Programme.
• Support DgP with the development of its FM Asset data model, through engagement with various stakeholders including BIM, FM operational teams, capital projects, Government Soft Landings (GSL) and data management colleagues.
• Delivery of Property Technology Standards, for an agreed scope of technologies.
• The definition and management of various proof of concept activities, to support the definition and implementation of Property Technology Standards.
• Support Minerva programme-wide stakeholder engagement:
o DgP Senior leadership Team;
o Arms-Length Bodies; and
o Other stakeholder groups as identified (such as SCAH).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Additional deliveries by the original supplier
Explanation:
This is a direct award under a framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Best Practice Group plc
Office 16, Crows Nest Business Park, Ashton Road, Wigan
Wigan
WN5 7XX
Telephone
+44 08453450130
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03903926
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £875,000
Total value of the contract/lot: £875,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS
Seacole Building, 2 Marsham Street
London
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs