Section one: Contracting authority
one.1) Name and addresses
NHS Lothian
Procurement Headquarters, Lothian Health Board Waverley Gate 2-4 Waterloo Place
Edinburgh
EH1 3EG
Contact
Jenny Paterson
Telephone
+44 1312756662
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhslothian.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS Lothian – Dental Equipment & Dental Cabinetry
Reference number
SLA/P122
two.1.2) Main CPV code
- 33192410 - Dental chairs
two.1.3) Type of contract
Supplies
two.1.4) Short description
The NHS Requirement will be split into two Lots. Each Lot will be evaluated and awarded separately.
Lot 1 Dental Equipment – quantity five (5) dental equipment package comprising of standard dental chair with swivel facility of at least 20 degrees each way from centre position, dental unit fitted to dental chair, cuspidor/nurses unit chair mounted, chair mounted LED dental light and suction motor with amalgam separation.
Lot 2 Dental Cabinetry – quantity three (3) dental cabinetry packages as per the surgery layout drawings that will be included as an attachment in the tender documents.
The award is expected to be made in July 2021. The preference is for delivery and installation to be complete by 31 March 2022. The Products will be delivered and installed in Duncan Street Dental Centre, Edinburgh and Saltersgate School, Dalkeith
two.1.5) Estimated total value
Value excluding VAT: £142,500
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Dental Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 33192410 - Dental chairs
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
The Products will be delivered and installed in Duncan Street Dental Centre, Edinburgh and Saltersgate School, Dalkeith.
two.2.4) Description of the procurement
NHS Lothian is tendering for the following dental equipment:
Lot 1 Dental Equipment – quantity five (5) dental equipment package comprising of standard dental chair with swivel facility of at least 20 degrees each way from centre position, dental unit fitted to dental chair, cuspidor/nurses unit chair mounted, chair mounted LED dental light and suction motor with amalgam separation.
The award is expected to be made in July 2021. The preference is for delivery and installation to be complete by 31 March 2022. The Products will be delivered and installed in Duncan Street Dental Centre, Edinburgh and Saltersgate School, Dalkeith.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £105,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dental Cabinetry
Lot No
2
two.2.2) Additional CPV code(s)
- 33192400 - Dental workstations
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
The Products will be delivered and installed in Duncan Street Dental Centre, Edinburgh and Saltersgate School, Dalkeith.
two.2.4) Description of the procurement
NHS Lothian is tendering for the following dental cabinetry:
Lot 2 Dental Cabinetry – quantity three (3) dental cabinetry packages as per the surgery layout drawings that will be included as an attachment in the tender documents.
The award is expected to be made in July 2021. The preference is for delivery and installation to be complete by 31 March 2022. The Products will be delivered and installed in Duncan Street Dental Centre, Edinburgh and Saltersgate School, Dalkeith
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Price - Weighting: 65
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
The following list provides details of the sections within the Single Procurement Document (SPD Scotland) that must be completed. The SPD Scotland is located within the Public Contracts Scotland - Tenders (PCS-T) Portal Tender: NHS Lothian – Dental Equipment & Dental Cabinetry, project_18700 and itt_39632.
4B.1.1 Bidders will be required to have a minimum "general" yearly turnover for the last 3 years for Lot 1 Dental Equipment and Lot 2 Dental Cabinetry. The minimum "general" yearly turnover required for both Lots are detailed below:
Lot 1 Dental Equipment - 210 000 GBP
Lot 2 Dental Cabinetry - 75 000 GBP
4B.5.1 / 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability: 5 000 000 GBP
Public Liability: 5 000 000 GBP
Product Liability: 5 000 000 GBP
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
The following list provides details of the sections in the Single Procurement Document (SPD Scotland) that must be completed. It is located within Public Contracts Scotland - Tenders (PCS-T) Portal Tender: NHS Lothian – Dental Equipment & Dental Cabinetry, project_18700 and itt_39632.
- all tendered products must fully comply with the NHS Requirement included in the tender documents.
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver services/supplies as described in part II.2.2 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Examples should be provided for each Lot that is being tendered for.
4C.11.1 If awarded the contract potential contractors must provide evidence that tendered products are CE marked. Evidence should be in the form of certification issued by a notified body.
— 4D.1 quality management procedures.
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or
2) The bidder must have the following:
(a) a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and
set out responsibilities for quality management throughout the organisation;
(b) documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of substandard delivery, this must include the quality of output and general performance;
(c) a documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management
throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of
how the arrangements are communicated to the workforce;
(d) documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including
copies of job profiles; training manuals and records;
(e) documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance;
(f) documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged;
(g) a documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
six.3) Additional information
The Award of Contract is expected to be made in July 2021 with delivery and installation required by 31 March 2022.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
PCS-Tender references are:
Project Title - NHS Lothian – Dental Equipment & Dental Cabinetry
Project Code - project_18700
ITT Code - itt_39632
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18700. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:654178)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.