Scope
Reference
2394-26
Description
This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st April 2026 – 31st March 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st April 2026 – 31st March 2028, with an option to extend for a further two (2) years until 31st March 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council. This framework is split into two (2) lots: Lot 1 – Election Printing Lot 2 – Registration Printing Economic Operators may bid for a single lot or all lots. When bidding on a lot, Economic Operators MUST bid for every item within that lot. Each Lot will be ranked with up to 3 suppliers accepted on each Lot.
Commercial tool
Establishes a framework
Total value (estimated)
- £2,100,000 excluding VAT
- £2,520,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 1 April 2028
- 2 years, 1 day
Description of possible extension:
One extension option available for two (2) additional years, from 01/04/2028 to 31/03/2030
Main procurement category
Services
CPV classifications
- 22000000 - Printed matter and related products
- 64000000 - Postal and telecommunications services
- 64100000 - Post and courier services
- 64110000 - Postal services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
Contract locations
- UKE1 - East Yorkshire and Northern Lincolnshire
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st April 2026 – 31st March 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st April 2026 – 31st March 2028, with an option to extend for a further two (2) years until 31st March 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 February 2026, 12:00pm
Tender submission deadline
3 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Lot 1 - Price | Lot 1 Price will be weighted at 40% of the evaluation of Lot 1. |
Price |
| Lot 1 - Quality (Method Statements) | Lot 1 Quality (Method Statements) will be weighed at 50% of the evaluation of Lot 1 |
Quality |
| Lot 1 - Social Value | Lot 1 Social Value will be weighed at 10% of the evaluation of Lot 1 |
Quality |
| Lot 1 - Site visits | Top 3 scoring suppliers will pass to site visits for scoring. Lot 1 Site visits will be weighed at 10% of the evaluation of Lot 1. Total 110%. |
Quality |
| Lot 2 - Price | Lot 1 Price will be weighted at 50% of the evaluation of Lot 2. |
Price |
| Lot 2 - Quality (Method Statements) | Lot 2 Quality (Method Statements) will be weighed at 40% of the evaluation of Lot 2. |
Quality |
| Lot 2 - Social Value | Lot 2 Social Value will be weighed at 10% of the evaluation of Lot 2. |
Quality |
Weighting description
Lot 1 - Election Printing: Price 40%, Quality (Method Statements) 50%, Social Value 10%. Top 3 scoring suppliers will pass to site visits for scoring. Site visits 10%. Total 110%. Lot 2 - Registration Printing: Price 50%, Quality (Method Statements) 40%, Social Value 10%. Total 100%.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Procuring an existing requirement that is due for renewal.
Contracting authority
East Riding of Yorkshire Council
- Public Procurement Organisation Number: PZQH-9124-TMLN
County Hall, Cross Street,
Beverley
HU17 9BA
United Kingdom
Contact name: Christopher Collin
Telephone: +44 1482395357
Email: christopher.collin@eastriding.gov.uk
Website: https://www.eastriding.gov.uk
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government