Section one: Contracting authority
one.1) Name and addresses
HM Land Registry
Trafalgar House,1 Bedford Park
CROYDON
CR02AQ
Contact
James Sutton
james.sutton@landregistry.gov.uk
Country
United Kingdom
Region code
UKI62 - Croydon
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/land-registry
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Surveying Services and Mapping Data Updates
Reference number
HMLR700553
two.1.2) Main CPV code
- 71355000 - Surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Surveying services; MasterMap Daily Update Service and Feature Validation Data Set
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £14,600,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71354000 - Map-making services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
The contracting authority has a legal requirement (under the Land Registration Act 2002) to create a Title Plan and Index Map based on the latest edition of the Ordnance Survey map for the purpose of land registration. To enable the contracting authority to do this, Ordnance Survey will provide the contracting authority with the following
Services:
- Standard Surveys;
- Tracked Surveys;
- Check Surveys;
- Priority Surveys;
- MasterMap Daily Update Service;
and
- Feature Validation Data Set (FVDS)
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
An Extension Period of between one and three years can be selected at the discretion of the contracting authority.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Ordnance Survey is the national mapping agency for Great Britain. The services to be provided by Ordnance Survey Ltd (OS) under this agreement have been awarded to OS in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because OS is the sole provider of the services required due to technical reasons and due to OS's exclusive rights in respect of the MasterMap data.
OS currently creates and maintains MasterMap which is a unique asset. MasterMap is the only nationally consistent dataset for the whole of Great Britain that is updated constantly and to the standards required by the contracting authority. The ability to hold, manipulate and maintain MasterMap is restricted to OS who are a wholly owned government company. Department for Business, Energy and Industrial Strategy owns 100 % of the shares of OS.
Currently, no other company can supply the surveying services required to update MasterMap and all the necessary services required to create and maintain it. Rule 5 of the Land Registration Rules 2003 requires that title plan has to be based on an Ordnance Survey map. As the sole provider of MasterMap and the data contained in it, there is no reasonable alternative or substitute to OS available and the contracting authority has concluded that the further disaggregation of services is not possible. It would not therefore be possible for the contracting authority to conduct an open tender process as that competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ordnance Survey Limited
Explorer House, Adanac Drive, Nursling
Southampton
SO16 0AS
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Companies House
09121572
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £14,600,000
Total value of the contract/lot: £14,600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
HM Land Registry
Croydon
Country
United Kingdom