- Scope of the procurement
- Lot 1. Servicing, maintenance and repair of fire fighting equipment and emergency lighting
- Lot 2. Door entry and warden call systems
- Lot 3. Asbestos Removals
- Lot 4. Electrical testing, solar PV and electrical servicing
- Lot 5. Water Hygiene
- Lot 6. Environmental Clean
- Lot 7. Ground Maintenance
- Lot 8. Commercial and Renewable Heating
Section one: Contracting authority
one.1) Name and addresses
Cartrefi Conwy
Morfa Gele
Abergele
LL22 8LJ
Contact
Wayne Bannister
wayne.bannister@cartreficonwy.org
Telephone
+44 7717543344
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1206
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cartrefi Conwy Servicing & Maintenance Contracts: Lots 1-8
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Servicing and maintenance of various domestic installations
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,700,000
two.2) Description
two.2.1) Title
Servicing, maintenance and repair of fire fighting equipment and emergency lighting
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Subject to OJEU procurement criteria
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Door entry and warden call systems
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu compliant tender
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Removals
Lot No
3
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
two.2.4) Description of the procurement
Ojeu compliant procurement
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical testing, solar PV and electrical servicing
Lot No
4
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Hygiene
Lot No
5
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Environmental Clean
Lot No
6
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ground Maintenance
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Commercial and Renewable Heating
Lot No
8
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
North Wales
two.2.4) Description of the procurement
Ojeu
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 240-594940
Section five. Award of contract
Lot No
1
Title
Servicing, maintenance and repair of fire fighting equipment and emergency lighting
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SNOWDONIA FIRE PROTECTION
THE OLD SMITHY, WAUNFAWR
CAERNARFON
LL554YS
Telephone
+44 1286650235
Country
United Kingdom
NUTS code
- UKL12 - Gwynedd
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £25,000
Total value of the contract/lot: £82,204.50
Section five. Award of contract
Lot No
2
Title
Door entry and warden call systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ASM access Ltd
4A Williams House, Conway Road
Conwy
LL285HE
Telephone
+44 1492550021
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £85,000
Total value of the contract/lot: £75,915.75
Section five. Award of contract
Lot No
3
Title
Asbestos Removals
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
C&A Asbestos Removal Ltd
Unit A6, Cibyn Industrial Estate
Caernarfon
LL552BD
Telephone
+44 7799673348
Country
United Kingdom
NUTS code
- UKL12 - Gwynedd
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £142,500
Section five. Award of contract
Lot No
4
Title
Electrical testing, solar PV and electrical servicing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pentraeth Fire and Security Ltd
Unit 17, Pentraeth Industrial Estate
Pentraeth
LL758LJ
Telephone
+44 1248450061
Country
United Kingdom
NUTS code
- UKL11 - Isle of Anglesey
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £320,000
Total value of the contract/lot: £325,666.50
Section five. Award of contract
Lot No
5
Title
Water Hygiene
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Environmental Compliance Ltd
1 Earlstrees Court, Earlstrees Industrial Estate
Corby
NN174AX
Telephone
+44 1512579302
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,000
Total value of the contract/lot: £23,262
Section five. Award of contract
Lot No
6
Title
Environmental Clean
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Power Chem Environmental Services
Newlands House, 16 Windsor Drive
Old Colwyn
LL298BB
Telephone
+44 7789590627
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £104,640
Section five. Award of contract
Lot No
7
Title
Ground Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Man Coed VM Ltd
Reigan Industrial Estate, Factory Road, Sandycroft
Deeside
CH52QJ
Telephone
+44 1244288088
Country
United Kingdom
NUTS code
- UKL23 - Flintshire and Wrexham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £193,758.97
Section five. Award of contract
Lot No
8
Title
Commercial and Renewable Heating
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
(WA Ref:109859)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Association of Consultant Architects Ltd
60 Godwin Road
Bromley, Kent
BR2 9LQ
Telephone
+44 2084669079
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
17. PROBLEM SOLVING HIERARCHY
17.1 Cartrefi Conwy will operate the Programmes as a partnership in a spirit of trust and mutual co-operation with an emphasis on delivering an excellent service to customers and problem solving.
17.2 Issues or disputes should generally be resolved at source between the relevant parties involved in accordance with clause 14 of the Contract. In this regard Cartrefi Conwy will expect that all parties will adopt a proactive approach to the identification of issues and will provide early warning of any problems likely to affect the cost or performance of their respective Programme.
17.3 Where it is not possible to solve the issue at source, the following Problem Solving Hierarchy will be followed:
Stage 1: The selected Service Provider’s Operations Manager/Surveyor/Consultant and Cartrefi Conwy’s Contracts Manager will consider any matters on an informal basis and seek a joint resolution. Where the outcome is not satisfactory to both parties or cannot be resolved within 5 working days, either party may escalate the matter to Stage 2;
Stage 2: The selected Service Provider’s Operations Director and Cartrefi Conwy’s Lead Contracts Manager will consider the matter and seek to agree a mutually acceptable resolution to the dispute. Where the outcome is not satisfactory to both parties or cannot be resolved within a further 5 working days, either party may escalate the matter to Stage 3;
Stage 3: The selected Service Provider’s Regional Director and Cartrefi Conwy’s Head of Compliance, Investment and Assets will consider the matter and will determine the most equitable and amicable outcome in the interests of both parties. Where the outcome is likely to have a materially detrimental impact to the business plan of either party the issue will be taken to the Core Group.
six.4.4) Service from which information about the review procedure may be obtained
Cartrefi Conwy
Morfa Gele
Abergele
LL22 8LJ
Telephone
+44 3001240040
Country
United Kingdom