Section one: Contracting authority
one.1) Name and addresses
Medway Council
Medway Council, Gun Wharf, Dock Road
Chatham
ME4 4TR
Contact
Mr Mike Kelly
Telephone
+44 1634332284
Country
United Kingdom
NUTS code
UKJ41 - Medway
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday and Food Activities Summer 2021
Reference number
DN543772
two.1.2) Main CPV code
- 55243000 - Children's holiday-camp services
two.1.3) Type of contract
Services
two.1.4) Short description
Medway Council is looking to seek tenders from suitably experienced new and existing holiday providers to develop and build on the delivery of healthy food and enrichment holiday programmes across Medway.
As part of the recent spending review, the government has granted funding to Local Authorities to provide these healthy food and enriching activities for children who receive benefits related free school meals
The grant stipulates that provision is for 6 weeks of the year, Easter, Summer, and Christmas holidays in 2021. This contract is for 4 weeks over the summer holiday period with a view to being extended for the Christmas provision through a variation of contract option. A full evaluation of the summer provision will determine the delivery of the Christmas provision.
The Holiday Activities and Food (HAF) Programme is funded by the Department for Education (DfE) and provides funding up to the end of 2021-22, this supports the government’s commitment to establish a Flexible Childcare fund to increase the availability of high quality and affordable flexible childcare.
The free holiday club places must be targeted at children who are eligible for and receiving benefits-related free school meals (FSM). However, up to 15% of the programme funding can be used to provide free or subsidised holiday club places for children who are not in receipt of benefits-related free school meals but who are considered by the local authority as vulnerable or in need of this provision. For example, this may include children assessed as being in need, looked-after children, children with an EHC plan (education, health and care), children assessed as otherwise vulnerable, or children living in areas of high deprivation.
This specification outlines the local context including the council’s commitment to support children and their families, the need for promotion and advertising, mobilisation requirements and the Framework required for delivery as set out by the DfE.
School holidays can be particular pressure points for some families because of increased costs (such as food and childcare) and reduced incomes. For some children that can lead to a holiday experience gap - with children from disadvantaged families are less likely to access organised out-of-school activities; more likely to experience ‘unhealthy holidays’ in terms of nutrition and physical health and are more likely to experience social isolation
Free holiday clubs are a response to this issue and evidence suggests that they can have a positive impact on children and young people. It also shows that they work best when they provide consistent and easily accessible enrichment activities, when they offer more than just breakfast or lunch, and when they involve children (and parents) in food preparation.
Medway Council is looking to commission new and existing holiday providers to develop and build on and enhance the delivery of existing healthy food and enrichment holiday programmes across Medway.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Area 1
Lot No
1
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 1 consists of schools in Gillingham North/River/Watling for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 2
Lot No
2
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 2 consists of schools in Gillingham South/Twydall for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 3
Lot No
3
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 3 consists of schools in Hempstead and Wigmore/Princes Park/Walderslade for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 4
Lot No
4
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 4 consists of schools in Rainham Central/Rainham North/Rainham South for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 5
Lot No
5
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 5 consists of schools in Cuxton and Halling/Stood North/Strood South for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 6
Lot No
6
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 6 consists of schools in Chatham Central/Rochester South and Horsted/Rochester East/Rochester West for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 7
Lot No
7
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 7 consists of schools in Chatham Central/Luton and Wayfield/Princes Park for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 8
Lot No
8
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 8 consists of schools in Peninsula/Strood Rural for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 9
Lot No
9
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 9 consists of secondary schools in the West half of Medway for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 10
Lot No
10
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Area 10 consists of secondary schools in the East half of Medway for the delivery of healthy food and enrichment holiday programmes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 June 2021
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Medway Council
Chatham
Country
United Kingdom