Scope
Reference
2026H000050.02
Description
Hafod requires a Supplier to undertake Lifts, Platform Lifts and Stairlifts Service and Maintenance.
The areas in scope of this requirement, cover properties in the following local authorities:
Bridgend
Caerphilly
Cardiff
Vale of Glamorgan
Rhondda Cynan Taff
Merthyr Tydfil
Torfaen
Newport
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
The opportunity is broken down in two lots:
Lot 1: Platform Lifts Service and Maintenance – Estimate annual contract value - £106,606.00
Lot 2: Stairlifts Service and Maintenance – Estimated annual contract value - £133,275.00
Bidders can chose to bid on either one or all of the lots available.
Total value (estimated)
- £959,524 excluding VAT
- £1,199,405 including VAT
Above the relevant threshold
Main procurement category
Services
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
Bidders can chose to bid on either one or both of the lots available. Hafod can award both lots to one supplier, if that supplier scores highest in both lots at evaluation.
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 2. Stairlifts
Description
Service and Maintenance Services
Lot value (estimated)
- £533,100 excluding VAT
- £666,375 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
CPV classifications
- 44115600 - Stairlifts
- 33100000 - Medical equipments
- 50400000 - Repair and maintenance services of medical and precision equipment
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 1. Platform Lifts
Description
Service and Maintenance
Lot value (estimated)
- £426,424 excluding VAT
- £533,030 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 2. Stairlifts
As described in Schedule 1b - specification
Lot 1. Platform Lifts
As described in Schedule 1 Specification
Technical ability conditions of participation
Lot 2. Stairlifts
As described in Schedule 1b - specification
Lot 1. Platform Lifts
As described in Schedule 1 Specification
Particular suitability
Lot 2. Stairlifts
Lot 1. Platform Lifts
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 March 2026, 12:00am
Tender submission deadline
13 March 2026, 12:00am
Submission address and any special instructions
Please upload responses to eTenderWales - https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 March 2026
Award criteria
Lot 2. Stairlifts
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality Evaluation |
Quality | 60.00% |
| Price | Price evaluation 40% |
Price | 40.00% |
Lot 1. Platform Lifts
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality Evaluation |
Quality | 60.00% |
| Price | Price Evaluation |
Price | 40.00% |
Other information
Payment terms
30 days from receipt of undisputed invoice
Description of risks to contract performance
as in ITT
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Tight timescales and limited resources.
Documents
Associated tender documents
https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02
Documents can be found on eTenderWales platform using the link above
Technical specifications to be met
https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02
Documents outlining the Technical specification can be found on eTenderWales using the link above
Contracting authority
Hafod Housing Association
- Companies House: IP18766R
St Hilary Court
CARDIFF
CF5 6ES
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales