Scope
Description
London Stadium is seeking to procure for services for the project a framework for the provision of Crowd Safety Staff at Events for a duration of 8 years, with no extension options.
The framework will consist of the following lots:
Lot 1 - Crowd Safety
Lot 2 - Hospitality
Lot 3 - Response Teams
Lot 4 - Search Dog Teams
Lot 5 - Traffic Management and Parking Teams
Lot 6 - Control Room Operator
The framework will be an Open framework and will be opened up to new bidders in years 3 and 6.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=935638071
Total value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 June 2025 to 20 June 2033
- 8 years, 1 day
Main procurement category
Services
CPV classifications
- 71317200 - Health and safety services
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Crowd Safety
Description
The provision of Safety Stewards, Door Supervisors, Quadrant Managers etc. in the internal areas of the stadium and surrounding stadium island, in some back of house areas, field of play as well as along barrier set ups as required.
Lot value (estimated)
- £40,000,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Hospitality
Description
The provision of Safety Stewards and SIA Door supervisors in the internal hospitality zones of the stadium.
Lot value (estimated)
- £10,000,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Response Teams
Description
To monitor unusual crowd activity and provide support in incidences such as general disruption, signs of distress or drunken behaviour as instructed by the Safety Officer.
Lot value (estimated)
- £3,000,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Search Dog Teams
Description
The provision of a dog handlers with an explosive trained dog and a dog handler with a Pyro and drugs trained dog to provide patrols around the stadium and island area prior to and during events.
Lot value (estimated)
- £500,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Traffic Management and Parking Teams
Description
The provision of a team to control vehicle access in the stadium footprint to ensure no unauthorised vehicles are provided entry. To also manage any pedestrian crossings where required, to stop traffic flow if necessary.
Lot value (estimated)
- £6,000,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Control Room Operator
Description
To provide co-ordination and management of specified radio channels and record incidents on the London Stadium incident portal.
Lot value (estimated)
- £500,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
17 April 2025, 1:00pm
Tender submission deadline
17 April 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 May 2025
Award criteria
Lot 1. Crowd Safety
Lot 2. Hospitality
Lot 6. Control Room Operator
| Name | Description | Type | Weighting |
|---|---|---|---|
| Previous Experience | Long criteria description |
Quality | 40% |
| Project Delivery | Long criteria description |
Quality | 40% |
| Disciplinary Information | Long criteria description |
Quality | 10% |
| Social Value | Long criteria description |
Quality | 10% |
Lot 3. Response Teams
| Name | Description | Type | Weighting |
|---|---|---|---|
| Previous Experience | Long criteria description |
Quality | 30% |
| Conflict Management | Long criteria description |
Quality | 30% |
| Training | Long criteria description |
Quality | 20% |
| Disciplinary Information | Long criteria description |
Quality | 10% |
| Social Value | Long criteria description |
Quality | 10% |
Lot 4. Search Dog Teams
| Name | Description | Type | Weighting |
|---|---|---|---|
| Previous Experience | Long criteria description |
Quality | 35% |
| Project Delivery | Long criteria description |
Quality | 35% |
| Animal Welfare | Long criteria description |
Quality | 10% |
| Disciplinary Information | Long criteria description |
Quality | 10% |
| Social Value | Long criteria description |
Quality | 10% |
Lot 5. Traffic Management and Parking Teams
| Name | Description | Type | Weighting |
|---|---|---|---|
| Previous Experience | Long criteria description |
Quality | 35% |
| Project Delivery | Long criteria description |
Quality | 35% |
| Traffic Management Levels and Qualifications | Long criteria description |
Quality | 10% |
| Disciplinary Information | Long criteria description |
Quality | 10% |
| Social Value | Long criteria description |
Quality | 10% |
Other information
Payment terms
Invoices must be in PDF format and provide a detailed outline breaking down hours and staff numbers
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
London Stadium 185 Limited
- Public Procurement Organisation Number: PTMT-7816-YCQG
London Stadium, Queen Elizabeth Olympic Park
London
E20 2ST
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - sub-central government