Scope
Reference
CfT_6143423
Description
This tender notice is for the award of a public contract through an open procedure in
accordance with section 20(1) and (2)(a) of the Procurement Act 2023.
Ulster University is seeking tender responses for a contract to maintain and repair the fire
alarm system in all these premises and this contract is designed to ensure that this duty is
fulfilled, and that a fully functioning and operational fire alarm system is in place
throughout. It will be the Contractor's duty to carry out all repairs as and when required
and meet the compliances.
The Contractor shall provide to the University, routine servicing on each piece of fire
alarm system equipment in accordance with the British Standard and the Manufacturer's
Maintenance Schedule.
The Contractor shall carry out all repairs necessary as a result of both the planned maintenance servicing and break downs / call-outs of all equipment forming part of the fire
alarm system and as detailed in this contract to maintain a fully functional system at all
times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University).
Except for vandalism, accidental damage or misuse.
Contract 1. Fire Alarm Systems Maintenance Services
Supplier
Contract value
- £1,446,741.25 excluding VAT
- £1,736,089.50 including VAT
Above the relevant threshold
Date signed
23 January 2026
Contract dates
- 2 February 2026 to 1 February 2030
- Possible extension to 1 February 2034
- 8 years
Description of possible extension:
Following the initial contract period (4 years), there are options to extend up to a further
48 months. Optional extension periods will be subject to review and satisfactory
performance assessment by the University
Main procurement category
Services
CPV classifications
- 31625000 - Burglar and fire alarms
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35111500 - Fire suppression system
- 35111400 - Fire escape equipment
- 50000000 - Repair and maintenance services
- 38431200 - Smoke-detection apparatus
- 33196200 - Devices for the disabled
Key performance indicators
| Name |
|---|
| Planned Preventative Maintenance (PPM) |
| Weekly Tests |
| Call Out Attendance |
| Engineer Report |
| Reporting, testing and certification |
| Asset and Interface registers |
| Quotations |
| Invoicing |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Dalkia Scotshield Limited
- Public Procurement Organisation Number: PNXP-5718-CJYH
9 Sentry Lane
Belfast
BT36 4XX
United Kingdom
Email: salesadmin.mts@dalkia.co.uk
Region: UKN0D - Antrim and Newtownabbey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Fire Alarm Systems Maintenance Services
Contracting authority
Ulster University
- Companies House: RC000726
Cromore Road
Coleraine
BT52 1SA
United Kingdom
Region: UKN0C - Causeway Coast and Glens
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland