Section one: Contracting authority
one.1) Name and addresses
Biddick Academy
Washington
Contact
Liz Ellory-Hoare
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKC2 - Northumberland and Tyne and Wear
Companies House
08521080
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Biddick Academy Catering Services
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Issue of Invitation to Tender 2nd April 2024
Bidding Companies to Visit Sites 24th April 2024
Clarification Deadline 13th May 2024
Clarification Return Deadline * 15th May 2024
Deadline for return of Tender Responses 21st May 2024
Presentation by shortlisted bidders to the School 4th June 2024
Reference site visits TBC
Contract Awarded by 19th June 2024
Mobilisation Meeting Late June 2024
Contract Commencement 1st September 2024
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
Biddick Academy has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
Further specifics about the school are given later in the document under 'The School'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. This is subject to the satisfactory performance of the work. Their preferred arrangement is for a guaranteed return of nil subsidy catering service, which operates a special agreement for VAT, but the School are open to suggestions.
It is the intention of the School to appoint a single contractor in order to maximise the benefits for all parties.
The quality of the service and the proposed budget for the second year 2025 will be reviewed three months before the expiry of the first twelve months. The School at this time reserves the right to terminate the contract should either the quality or future costs be unacceptable.
The Proposed Contract is available as a separate attachment.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Red Box Portal requires registration.
To be accepted for invitations to tender, please email admin@redboxcs.com for login set up
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 May 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 September 2024
four.2.7) Conditions for opening of tenders
Date
21 May 2024
Local time
9:31am
Place
Online portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom