Section one: Contracting authority
one.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
Contact
Luisa Raucci
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
http://www.in-tendhost.co.uk/hampshire
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Landscape and External Works Framework 2023-27
Reference number
CC19799
two.1.2) Main CPV code
- 45112700 - Landscaping work
two.1.3) Type of contract
Works
two.1.4) Short description
The current generation of the Landscape and External Works Framework (L&EW 2019-23) will expire on 15th September 2023.
The Authority (Hampshire County Council) plan to put in place a successor framework (L&EW 2023-27) to deliver landscaping, outdoor works, and small agricultural buildings projects in Hampshire and neighbouring Counties for the period 2023-2027.
The current L&EW 2019-23 framework delivers an option for Hampshire County Council, and other local public authorities, to call off a broad range of landscaping and external works. The new framework is an evolution of the previous iteration, retaining the diverse range of projects, while adding some new capabilities.
This Prior Information Notice is intended to advise interested suppliers of an Information Day Event to be held on Tuesday 25th April at 14:00 to 16:00.
The Information Day will involve a presentation and Q&A session online and hosted via Eventbrite at the following link.
The event will describe the lot structure with typical project types, the scope of the framework, quality objectives, how pricing and call-off options operate, the bid process, and timeline.
The proposed lot structure is as follows:
Lot 1: Small General Works - 5 Suppliers
Lot 2: Larger General Works/Civils - 6 Suppliers
Lot 3: Bridges, Structures and Pathways - 4 Suppliers
Lot 4: Habitat and Recreation - 4 Suppliers
Lot 5: Agricultural Buildings - 2 Suppliers
Lot 6: Sports and Play Facilities - 2 Suppliers
For Lots 1 and 2, only one may be applied for by each supplier. This is to ensure a broad breadth of suppliers most suitable for the project types is encouraged to apply for the most suitable lot while retaining a larger supplier base for busy periods. All other lots are open, without exclusion, to interested parties, including those who apply to lots 1 or 2.
Rotational Direct Award (to a value limit) will be available on each lot, whilst retaining a mini-competition option for when required. This ensures each supplier will have equal opportunities to be awarded work. Projects above the limit will be on a mini-competition basis.
This framework, due to the lot structure, would suit a broad range of suppliers, e.g. lot 1 would suit suppliers with flexibility to deliver emergent projects and rectification, while lot 2 would suit those with a regional presence to deliver larger, or more complex projects.
two.1.5) Estimated total value
Value excluding VAT: £26,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Small General Works
Lot No
1
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45200000 - Works for complete or part construction and civil engineering work
- 45340000 - Fencing, railing and safety equipment installation work
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 1 is primarily for low value (up to £20k) external works within public sector estates.
Work in this Lot will be the most varied of all the lots in the L&EW and will include general external works of all types.
• Smaller Hard Landscaping projects - resurfacing, paving, retaining walls, etc.
• Soft landscape works to include tree and shrub planting, turfing and grass seeding.
• Fencing and gates - repairs to fencing and smaller fencing projects in schools, country parks, recreation sites, etc.
• Drainage solutions
• Damage remediation, e.g., vandal damage, weather damage.
• Tank installations and replacements
• Minor alterations to external sites
• Site clearance
• General ground works
A value of 2 800 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 3 640 000 GBP has been estimated for the duration of the framework agreement.
two.2) Description
two.2.1) Title
Large General Works
Lot No
2
two.2.2) Additional CPV code(s)
- 43325000 - Park and playground equipment
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112711 - Landscaping work for parks
- 45112712 - Landscaping work for gardens
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45200000 - Works for complete or part construction and civil engineering work
- 45342000 - Erection of fencing
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 2 is for external works over £20k.
Examples of this work might include larger, complex and extensive:
• Hard Landscaping projects - resurfacing, paving, retaining walls, playgrounds etc.
• Soft landscape works to include tree and shrub planting, turfing and grass seeding.
• Fencing and gates - larger/complex fencing projects in schools, country parks, recreation sites, etc. Includes livestock handling facilities, agricultural fencing, and ecological fencing
• Drainage solutions
• Damage remediation, e.g., vandal damage, weather damage.
• Tank installations and replacements
• Alterations to external sites
• Site clearance
• General ground works
• Install/refurbish carparks
• Construction and installation of external play equipment
A value of 8 000 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 10 400 000 GBP has been estimated for the duration of the framework agreement.
two.2) Description
two.2.1) Title
Bridges, Structures and Pathways
Lot No
3
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112711 - Landscaping work for parks
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45200000 - Works for complete or part construction and civil engineering work
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 3 is for any applicable minor landscape and construction works on the public estates.
Examples of this work might include:
• Vehicular, livestock, and pedestrian access improvements (ramps, steps, cattle grids, stiles, etc)
• Bridge build and repair
• Resurfacing and repair of Tow paths, coastal walkways, etc
• Ditch and Culvert installation and maintenance.
• Supply and installation of seating/benches
• Supply and installation of waterbody structures (moorings, weirs, etc)
• Supply, installation and maintenance of identified small structures, e.g., bird hides, minor structures
• Professional services to supply advice and assistance within this lot such as gaining consent for works on identified sites.
A value of 2 600 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 3 380 000 GBP has been estimated for the duration of the framework agreement.
two.2) Description
two.2.1) Title
Habitat and Recreation
Lot No
4
two.2.2) Additional CPV code(s)
- 45111220 - Scrub-removal work
- 45112360 - Land rehabilitation work
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45200000 - Works for complete or part construction and civil engineering work
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 4 is for the management of habitat and recreational amenity grassland.
Examples of this work might include:
• Mire and scrub clearance
• Habitat and Grassland maintenance (clearance, mowing, planting, etc)
• Hedge planting and maintenance
• Seasonal management of vegetation
• Waterbody management (canal, pond, lake, river)
• Ditch clearance
• Arboriculture works
• Invasive plant species control
• Animal pest species control
• Land, arboriculture, and habitat surveys
• Professional services related to this lot for advice and gaining any necessary consent
A value of 2 600 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 3 380 000 GBP has been estimated for the duration of the framework agreement.
two.2) Description
two.2.1) Title
Agricultural Buildings
Lot No
5
two.2.2) Additional CPV code(s)
- 44613110 - Silos
- 44613400 - Storage containers
- 45213100 - Construction work for commercial buildings
- 45213221 - Warehouse stores construction work
- 45213240 - Agricultural buildings construction work
- 45213241 - Barn construction work
- 45213242 - Cowsheds construction work
- 45213252 - Workshops construction work
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 5 is for the design, installation and maintenance of smaller agricultural buildings (500m² and less than 12m high).
Examples of this work might include:
• Livestock buildings (cattle barns, milking parlours, stables, sheep pens, etc)
• Hay Barns
• Agricultural workshops and sheds
• Grain and feed stores/silos
A value of 2 000 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 2 600 000 GBP has been estimated for the duration of the framework agreement.
two.2) Description
two.2.1) Title
Sports and Play Facilities
Lot No
6
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45200000 - Works for complete or part construction and civil engineering work
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK15 - Wiltshire CC
- UKK25 - Dorset
- UKL - Wales
Main site or place of performance
The core geographical area of work for the framework is the county of Hampshire together with Reading and the Isle of Wight. Generally, the works will be located within this geography. However, the framework will also be open to use in neighbouring counties Berkshire, West Sussex, Surrey, Wiltshire and Dorset. The Council also owns properties in Brecon Beacon in Wales.
two.2.4) Description of the procurement
Lot 6 comprises the installation, maintenance, and refurbishment of groundworks for the provision of sports and play
The typical type of works will be:
• Multi-Use Games Areas (MUGAs)
• Rubberised play surfaces
• Natural Turf Pitches
• Synthetic Turf Pitches (STPs) and synthetic play areas
• Resurfacing of Synthetic surfaces
• Hard Court painting and line marking
• Supply and installation of associated sports equipment
• Installation of lighting
• Installation of suitable fencing, gates, and ball stops for sports and play areas in this lot.
• Site preparation and maintenance (site clearance, groundworks, drainage, etc).
• Liaising and coordination with statutory undertakers
A value of 2 000 000 GBP is the estimated potential value of this lot based on Hampshire County Council's requirements.
The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated, and a total of value of 2 600 000 GBP has been estimated for the duration of the framework agreement.
two.3) Estimated date of publication of contract notice
1 June 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
All interested parties are encouraged to book a place on a supplier day online event held on Tuesday 25th April 2023 at 14:00 to 16:00.
Further information will be made available during this presentation by HCC. A Q&A session will allow for open discussion. A questionnaire will also be made available for feedback.
This will be an opportunity for feedback on delivering the next generation of the L&EW framework.
Please note this will be an online event and we request that attendees are limited to 2 persons per company.