Scope
Reference
FRAM325/25
Description
The University of Birmingham has a requirement for the Provision of Maintenance Services for Access Control Systems. The service required includes reactive maintenance in line with defined service levels.
The University is seeking to award a Framework Agreement to a single operator.
The Framework agreement will be for a duration of three years with an option for one further one-year extension.
Please see the tender documents for full details
Commercial tool
Establishes a framework
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 1 July 2028
- 3 years, 1 day
Main procurement category
Services
CPV classifications
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKG31 - Birmingham
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be fixed for year one. In subsequent years, prices can be revised in line with the published CPI rate for the preceding 12 months.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
10 April 2025, 6:00pm
Submission type
Tenders
Tender submission deadline
14 April 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40% |
| Contract Management | Quality | 30% |
| Compliance to Specification | Quality | 20% |
| Sustainability | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procedure is a simple two-stage tendering procedure:
Stage 1: Procurement Specific Questionnaire (PSQ)
Stage 2: Invite to Tender
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement has been carried out.
Contracting authority
THE UNIVERSITY OF BIRMINGHAM
- Companies House: RC000645
Edgbaston
Birmingham
B15 2TT
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government