Scope
Reference
DN766121
Description
18. Cumberland Council ("the Council") seeks to appoint competent contractors for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Fire alarms and security systems within the Council's Corporate Properties (Sites) in Cumbria.
These services will support the Council's primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.
The Contract is responsible for approximately three hundred and thirty eight properties which have been divided into two geographical Lots.
Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, this ITT is specifically for the repair and maintenance of Lot E - Fire & Security.
19. The services included within this ITT are inclusive of but not limited to:
a. Routine servicing and testing maintenance if fire & security systems.
b. Routine servicing and testing of systems remotely monitored by the Police/Arc.
c. Access Control systems such as Paxton Net 2.
d. Testing of active fire protection measures.
e. Testing & Maintenance of fire suppression systems.
f. Fire/intruder alarm monitoring.
g. Maintenance and repair of ancillary equipment such as interlocks, door closers, hold open devices, etc.
Market engagement took place under the PCR 2015 when the original contract was established. This tender is to replace a contract that can no longer be fulfilled.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2025 to 31 March 2027
- Possible extension to 31 March 2029
- 3 years, 10 months
Description of possible extension:
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKD1 - Cumbria
Lot 1. Lot 1 E - Fire and Security
Description
Lot 1 E - will cover 167 properties across the following geographical areas :
CA1, CA12, CA2, CA3, CA4, CA5, CA6, CA7 & CA8.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2E - Fire and Security
Description
Lot 2E will cover 171 properties across the following geographical areas:
CA13, CA14, CA15, CA20, CA22, CA25, CA26, CA27, CA28, LA18 & LA19
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 E - Fire and Security
Lot 2. Lot 2E - Fire and Security
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 April 2025, 12:00pm
Tender submission deadline
17 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 April 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality - 50% |
Quality | 50% |
| Price | Price - 30% |
Price | 30% |
| Social Value | Social Value - 20% |
Quality | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.the-chest.org.uk
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN766121 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
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Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government