Section one: Contracting authority
one.1) Name and addresses
Satellite Applications Catapult
Electron Building, Fermi Avenue, Harwell
Didcot
OX11 0QR
procurement@sa.catapult.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42845
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
RTO
one.5) Main activity
Other activity
Space Sector
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Soft & Hard Facilities Management
Reference number
RFP-FY-23-10
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
SAC currently contracts with many vendors providing facility management services at its locations in Harwell and Westcott. We are now seeking to partner with best in class service providers to consolidate, harmonise and bring consistency to our operations. The SAC portfolio will be expanding nationally across the next 5 years and we want to work with partners who will help us form a stable base position which will be scalable.
The aim is to deliver an optimum standard of Service including planned, periodic and reactive service consistently at the same levels across all existing and future locations.
Our guiding principles are:
· To improve value and service - best service at best cost
· Form a partnership relationship with service partner(s) who will understand and support our ways and means of working as a government funded, not for profit organisation.
· To ensure that we are always compliant with all statutory regulations
· Reduce the number of FM Service Partners
· Create a standard repeatable service delivery to support National growth
· Improve data and metrics to support our strategy.
· Improve our agility in delivering additional services when and where required
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.1) Title
Soft Facilities Management
Lot No
1
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45113000 - Siteworks
- 71315000 - Building services
- 79993000 - Building and facilities management services
- 90500000 - Refuse and waste related services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Harwell (and Westcott)
two.2.4) Description of the procurement
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
two.2.5) Award criteria
Quality criterion - Name: Experience and Company Culture / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 10
Quality criterion - Name: Management of the Account / Weighting: 10
Quality criterion - Name: Health & Safety, the Environment and Social Value / Weighting: 5
Quality criterion - Name: IT Platforms and Tools / Weighting: 5
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Resourcing & Delivery Partners / Weighting: 10
Quality criterion - Name: Beyond the core service / Weighting: 5
Cost criterion - Name: Fixed Price / Weighting: 24
Cost criterion - Name: Equipment / Weighting: 4
Cost criterion - Name: Daily Rates / Weighting: 12
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hard Facilities Management
Lot No
2
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45113000 - Siteworks
- 45232141 - Heating works
- 45232452 - Drainage works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45315100 - Electrical engineering installation works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45343000 - Fire-prevention installation works
- 45350000 - Mechanical installations
- 45351000 - Mechanical engineering installation works
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50750000 - Lift-maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
- 71300000 - Engineering services
- 71314100 - Electrical services
- 71315000 - Building services
- 71317200 - Health and safety services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Harwell (and Westcott)
two.2.4) Description of the procurement
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
two.2.5) Award criteria
Quality criterion - Name: Experience and Company Culture / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 10
Quality criterion - Name: Account Management / Weighting: 10
Quality criterion - Name: Health & Safety, the Environment and Social Value / Weighting: 5
Quality criterion - Name: IT Platforms and Tools / Weighting: 5
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Resourcing & Delivery Partners / Weighting: 10
Quality criterion - Name: Beyond the core service / Weighting: 5
Cost criterion - Name: Fixed Price / Weighting: 24
Cost criterion - Name: Equipment / Weighting: 4
Cost criterion - Name: Daily Rates / Weighting: 12
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Combined Soft & Hard Facilities Management
Lot No
3
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45112700 - Landscaping work
- 45113000 - Siteworks
- 45232141 - Heating works
- 45232452 - Drainage works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45315100 - Electrical engineering installation works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45343000 - Fire-prevention installation works
- 45350000 - Mechanical installations
- 45351000 - Mechanical engineering installation works
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50750000 - Lift-maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 71300000 - Engineering services
- 51100000 - Installation services of electrical and mechanical equipment
- 71314100 - Electrical services
- 71315000 - Building services
- 71317200 - Health and safety services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79993000 - Building and facilities management services
- 90500000 - Refuse and waste related services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Harwell (and Westcott)
two.2.4) Description of the procurement
We are looking to award either the full scope of services to a single supplier or to two separate suppliers – one for Hard FM and another for Soft FM. There is also potential for further contracted services associated with the maintenance and consumables of SAC technical equipment.
The contract will cover existing sites in both Harwell and Westcott with the intention to scale the services to new locations in the UK as SAC grows its footprint over the next 5 years. The current site list covers approximately 3,350 square metres in Westcott and 4,300 square metres in Harwell.
The anticipated start date of the contract is 01/04/2023 and will run until 31/03/2026.
two.2.5) Award criteria
Quality criterion - Name: Experience & Company Culture / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 10
Quality criterion - Name: Management of the Account / Weighting: 10
Quality criterion - Name: Health & Safety, the Environment and Social Value / Weighting: 5
Quality criterion - Name: IT Platforms & Tools / Weighting: 5
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Resourcing & Delivery Partners / Weighting: 10
Quality criterion - Name: Beyond the core service / Weighting: 5
Cost criterion - Name: Fixed Price / Weighting: 24
Cost criterion - Name: Equipment / Weighting: 4
Cost criterion - Name: Daily Rates / Weighting: 12
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-031004
Section five. Award of contract
Lot No
3
Title
Combined Soft & Hard Facilities Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Q3 services
1210 Arlington Business Park, Theale, Reading, Berkshire, RG7 4TY
Reading
RG7 4TY
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £145,000
Proportion: 15 %
Short description of the part of the contract to be subcontracted
Window Cleaning, Fire, UPS, Generators, Water treatment and Lifts.
Section five. Award of contract
Lot No
1
Title
Soft Facilities Management
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
2
Title
Hard Facilities Management
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
(MT Ref:229135)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit