Scope
Reference
LO/2025
Description
Hull City Council (The Authority) is seeking tenders from organisations to provide: Stock Condition Surveys (SCS's) & Energy Performance Certificates (EPC's). The tender is an open tender of a one stage process. The contract is anticipated to commence 1st June 2025 ending by 31st May 2028, with an option to extend for a period or periods of up to a maximum of 24 months. The Authority has estimated the value of the services to be approximately £820,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed (including the Procurement Selection Questionnaire, ITT2 and Costing Table). Incomplete bids will be eliminated from further process.
Total value (estimated)
- £4,100,000 excluding VAT
- £4,920,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 71315300 - Building surveying services
- 71250000 - Architectural, engineering and surveying services
- 71251000 - Architectural and building-surveying services
Contract locations
- UKE11 - Kingston upon Hull, City of
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1: Housing Stock SCS's & EPC's
Description
Hull City Council (The Authority) is seeking tenders from organisations to provide: Stock Condition Surveys (SCS's) & Energy Performance Certificates (EPC's). This Lot is for housing stock SCS & EPC's. The tender is an open tender of a one stage process. The contract is anticipated to commence 1st June 2025 ending by 31st May 2027, with an option to extend for a period or periods of up to a maximum of 24 months. The Authority has estimated the value of the services to be approximately £820,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed (including the Procurement Selection Questionnaire, ITT2 and Costing Table). Incomplete bids will be eliminated from further process.
Lot value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Contract dates (estimated)
- 1 June 2025 to 1 June 2028
- Possible extension to 1 June 2030
- 5 years, 1 day
Description of possible extension:
x2 - 1 year extensions
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: Commercial Buildings EPC's (1)
Description
Hull City Council (The Authority) is seeking tenders from organisations to provide: Stock Condition Surveys (SCS's) & Energy Performance Certificates (EPC's). This Lot is for Commercial Buildings EPC's. The tender is an open tender of a one stage process. The contract is anticipated to commence 1st June 2025 ending by 31st May 2027, with an option to extend for a period or periods of up to a maximum of 24 months. The Authority has estimated the value of the services to be approximately £820,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed (including the Procurement Selection Questionnaire, ITT2 and Costing Table). Incomplete bids will be eliminated from further process.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Contract dates (estimated)
- 1 June 2025 to 1 June 2028
- Possible extension to 1 June 2030
- 5 years, 1 day
Description of possible extension:
2x 1 year extensions
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1: Housing Stock SCS's & EPC's
Lot LOT-0002. Lot 2: Commercial Buildings EPC's (1)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 April 2025, 5:00pm
Tender submission deadline
21 April 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 May 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Leila Oxtoby
Telephone: +44 1482616367
Email: leila.oxtoby@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government