Section one: Contracting authority
one.1) Name and addresses
Glyndwr University
Plas Coch, Mold Road
Wrexham
LL11 2AW
Contact
Arwel Staples
Telephone
+44 1978293188
Fax
+44 1978293188
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Current Research Information System & On-going Support
Reference number
AS /SM/26042021
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information Software(CRIS) The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
two.1.5) Estimated total value
Value excluding VAT: £233,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
Main site or place of performance
Wrexham, Wales
two.2.4) Description of the procurement
The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information (CRIS). The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £233,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewals expected in 2026
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Not Applicable
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please provide details of up to three contracts examples, one of which must be for a Higher Education institution in the United Kingdom for The supply and delivery for Current Research Information System & On-going Support within the last 3 years
Minimum level(s) of standards possibly required
Please note at least ONE of the three contact examples MUST be from a Higher Education Institution in the UK which is a member of Universities UK or Guild HE within the last 3 years otherwise the Tender bid will not be considered further.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified in the Procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 June 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Contract Renewal in 2026, hence further notices in May 2026
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110544.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:110544)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom