Scope
Reference
CU.2101.JP
Description
A new car park management provider is required to support Travel, Transport and Parking Services to manage the university car parks. This management needs to include the use of ANPR and foot patrol officers to manage the compliance of parking at the university.
The new provider will be required to use existing signage and ANPR cameras that are owned by the university although it is acknowledged that the signage will need to be updated.
A permit management system to manage parking for university staff, students, contractors and visitors is required.
All customer facing services (including signage) where possible needs to be provided in both Welsh and English.
The Procurement will include the need for Innovation and require bidders to set out their approaches for any improvements in conjunction with the University.
Total value (estimated)
- £2,880,000 excluding VAT
- £3,456,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
2 x 12 month extension options
Main procurement category
Services
CPV classifications
- 98351000 - Car park management services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
As stated in the ITT documents
Technical ability conditions of participation
As stated in the ITT documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 February 2026, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
3 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
Quality - Pass/Fail questions
Quality - 100% scored questions
Award decision date (estimated)
21 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 4 February 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality scored |
Quality | 60.00% |
| Price | Price |
Price | 30.00% |
| Responsible Procurement | Responsible Procurement |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Conditions of participation to down select to the top 5 ranked bidders. On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the top Five ranked Bidders from the Conditions of Participation (provided that they have not been excluded pursuant to other provisions of this Conditions of Participation).
Following evaluation of the Conditions of participation, the ITT will be issued to down selected bidders. The ITT will combine, Quality, site visits, presentations and Price.
Documents
Documents to be provided after the tender notice
Documents will be available to download from:
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Contact name: Julie Price
Email: Pricejk@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales