Section one: Contracting authority/entity
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
Contact
Corporate Procurement Services
cpsprocurementadvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
Reference number
C309/2015/2016
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
Scope of Services
The Services to be provided include:
a) Cleaning
b) Hygiene
c) Window Cleaning
d) Waste Management/Recycling
e) Pest Control
f) Grounds Maintenance/ Landscaping
g) Security Services
h) Keyholding Response
i) Business Support Services:
-Porter Services
-Mail Room
-Reception
-Reception & Security Administration
-Reprographics Technicians
Requirements in order to deliver the Contract
a) Mobilisation and Implementation
b) General Requirements
c) Quality Management
d) Compliance & Audit
e) Health & Safety Management
f) Environmental, Sustainability & Corporate Social Responsibility
g) Help Desk & CAFM
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 July 2016
End date
31 March 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 000-000000
Section five. Award of contract/concession
Contract No
C309/2015/2016
Title
ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 July 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Vinci Facilities
Fountain House, St Mellons
Cardiff
CF30FB
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £50,500,000
Section six. Complementary information
six.3) Additional information
The contract will now end 31/03/2027
(WA Ref:149218)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79993100 - Facilities management services
seven.1.2) Additional CPV code(s)
- 79710000 - Security services
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
Scope of Services
The Services to be provided include:
a) Cleaning
b) Hygiene
c) Window Cleaning
d) Waste Management/Recycling
e) Pest Control
f) Grounds Maintenance/ Landscaping
g) Security Services
h) Keyholding Response
i) Business Support Services:
-Porter Services
-Mail Room
-Reception
-Reception & Security Administration
-Reprographics Technicians
Requirements in order to deliver the Contract
a) Mobilisation and Implementation
b) General Requirements
c) Quality Management
d) Compliance & Audit
e) Health & Safety Management
f) Environmental, Sustainability & Corporate Social Responsibility
g) Help Desk & CAFM
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£10,500,000
seven.1.7) Name and address of the contractor/concessionaire
Vinci Facilities
Fountain House, St Mellons
Cardiff
CF30FB
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Article 72
Modification of contracts during their term
1. Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Directive in any of the following cases:
(b) for additional works, services or supplies by the original contractor that have become necessary and that were not included in the initial procurement where a change of contractor:
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.
However, any increase in price shall not exceed 50 % of the value of the original contract. Where several successive modifications are made, that limitation shall apply to the value of each modification. Such consecutive modifications shall not be aimed at circumventing this Directive;
(c) where all of the following conditions are fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price is not higher than 50 % of the value of the original contract or framework agreement.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Work is underway to prepare the specification to go out to tender for a new 8-year contract with the aim of going out to tender by late spring 2025 and to award the contract(s) by autumn 2025. There is a delay in the timescales due to circumstances which a diligent contracting authority could not foresee. It is not possible to tender for a contract of this scale for a short term whilst the tender documents are being developed for the new separate services; due to economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and doing so would cause significant inconvenience or substantial duplication of costs for the contracting authority.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £50,500,000
Total contract value after the modifications
Value excluding VAT: £61,000,000