Section one: Contracting authority
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Dawn Watson
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Roof Repairs and Replacements
Reference number
CW0133
two.1.2) Main CPV code
- 45261900 - Roof repair and maintenance work
two.1.3) Type of contract
Works
two.1.4) Short description
It is Fife Councils intention to establish a new framework for roof repairs and renewals, with four lots as follows
Lot 1 Pitched Roof Repairs and Maintenance
Lot 2 Pitched Roof Replacements
Lot 3 Flat Roof Repairs and Maintenance
Lot 4 Flat Roof Replacements
The works will be carried out on domestic and non-domestic properties
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Pitched Roof Repairs and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
General Pitched Roofing and Repairs including emergencies
Emergency / Roof Leaks/ Clear Roofs / Clean rhones/ gutters
Chimney works including flashing and lead work
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 60
Quality criterion - Name: Health & Safety / Weighting: 25
Quality criterion - Name: Community benefits / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 months with the option to extend for up to 24 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
"Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pitched Roof Replacements
Lot No
2
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Pitched Roof Replacements
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 60
Quality criterion - Name: Health & Safety / Weighting: 25
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 months with the option to extend up to 24 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
"Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Flat Roof Repair and Maintenace
Lot No
3
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Flat roof repair and maintenance covering all of the following areas
General Flat Roofing and Repairs including emergencies
Emergency / Roof Leaks/ Clear Roofs / Clean rhones/ gutters
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 60
Quality criterion - Name: Health & Safety / Weighting: 25
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 months with option to extend up 24 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
"Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Flat Roof Replacements
Lot No
4
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Flat Roof Replacements
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 60
Quality criterion - Name: Health & Safety / Weighting: 25
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 months with the option to extend up to 24 months
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
"Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Question 4B.5.1b - 4B.5.2 Insurance
Question 4B6 Current Ratio
Minimum level(s) of standards possibly required
Question 4B.5.1b - 4B.5.2 Insurance
Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.
GBP 10m Employers Liability
GBP 5m Public Liability
Please provide supporting documentation
Question 4B6 Current Ratio
We can exclude you from this procurement if, in our opinion, you cannot finance the agreement we intend to award such that there are unreasonable risks, which are more likely than not to occur with a result that is likely to have a significant adverse impact on:
Achieving Fife Council requirements
Quality & sustainability of service
Future health of your organisation
Future health of sub-contractors
A Current Ratio will be applied - Current Assets will be divided by Current Liabilities.
Tenderers are to provide their
Current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1 4C1.1 Experience
4C.4 Supply Chain
4C.6 4C.6.1 Professional Qualifications
4C.7 Environmental Management
4C.8.1 4C.8.2 Manpower
4C.9 Relevant Tools and Plant
4D.1 4D2.2 Quality Assurance and Environmental Management Standards
Minimum level(s) of standards possibly required
4C.1 4C1.1 We will evaluate organisation’s experience and capability relative to what we intend to buy, in particular:
Supplying the same services
Achieving the same or similar outcomes
Suppliers will be required to provide 3 examples of works for each of the lots being applied for carried out in the past 5 years.
Notes of key importance here is the relevance of each if the examples given to the services required.
Details should include
Clients
Value
full description of the work involved in each scenario.
This is not an exhaustive list.
A maximum word count of 500 words will apply to each example in this question
4C.4 Please provide a statement of the relevant supply chain management and /or tracking systems used
4C.6 4C.6.1 We can exclude you from this procurement if you don’t hold the following please provide supporting documentation
Qualified Timed Served Tradesmen
CSCS Card
Gas Safe - Operatives must be trained in the discipline of the work being carried out and hold the appropriate certificates ie CCN 1. CEN-WAT, HTR 1, CKR1, MET 1,CPA 1.
Asbestos Awareness Category 3 Certificate
Working at Heights
For Lots 3 and 4 Tenderers must be suitably qualified and certified for flat roof systems used please provide supporting documentation
Or equivalent
4C.7 We can exclude you from this procurement if you don’t hold a SEPA waste carriers licence Or equivalent
4C.8.1 4C.8.2 We will evaluate your organisation’s annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this framework agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award
4C.9 Suppliers will be required to demonstrate that they have access to the relevant Plant and Tools, to allow access to the required roofs whilst complying with Health and Safety Directives. These can include the following but are not limited to this
EPL
Leo Platform
and any other relevant plant and tools.
4D.1 4D2.2 Organisations must confirm they have in place documented, monitoring and reviewing arrangements on an ongoing basis for
Quality Assurance
Health & Safety
Environmental Management
Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 May 2023
Local time
12:00pm
Changed to:
Date
19 May 2023
Local time
12:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 May 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728712.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to
Engage with the targeted unemployed persons and demonstrate an understanding of their employment-related needs
Engage with or provide the employability services required to support the targeted unemployed persons
Work with their sub-contractors and suppliers who will provide the training placement and employment opportunities
Ensure that each employed individual has a high quality experience maximising their chances of gaining and sustaining longer term future employment, describing the likely various stages of involvement and support to be given.
(SC Ref:728712)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
Country
United Kingdom