Scope
Reference
DN805768
Description
e-ITT for the provision of Ice Cream Concession for Calshot
Closing Date for Submission of Tenders
12.00 NOON, 06 MARCH 2026
to be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP)
New Forest District Council (NFDC) are carrying out this procurement exercise to identify, select and award a contract to a single supplier
Supplier(s) are required to satisfy the Councils selection criteria (Best Price Quality Ratio) and submit compliant bids under this tender exercise in order to be considered for contract award. See Guide for Tenderers for further information relating to the evaluation process.
Scope Overview:
The Council seeks a suitably experienced mobile vendor to operate a concession selling ice cream and non-alcoholic hot and cold drinks at Calshot Spit Car Park. The concession must enhance the visitor experience while meeting all legal, hygiene, and safety standards.
See Appendix B - Outcome Specification for further details.
By confirming an expression of interest in this contract opportunity, tenderers will automatically receive a link to the tender information including the full specification, contract terms and tenderer response forms.
All correspondence is via the Councils e-tendering portal ProContract hosted on the South East Business Portal (SEBP).
Total value (estimated)
- £100,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract will run from 1 April 2026 to 31 March 2027, with the option for the Council to extend annually for up to a total of five terms (until 31 March 2031).
Main procurement category
Services
CPV classifications
- 15555000 - Ice cream and similar products
- 55300000 - Restaurant and food-serving services
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
6 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Cost - 70%
Service Quality - 30%
Please See Appendix A- Cost Service Quality response form for sub-criteria weighting. For further explanation of the scoring methodology please see the Guide for Tenderers attached.
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=958fc56b-7602-f111-813c-005056b64545&fromRfxSummary=True&rfxId=275e249e-7602-f111-813c-005056b64545
All correspondence is via the Councils e-tendering portal ProContract hosted on the South East Business Portal (SEBP).
Contracting authority
New Forest District Council
- Public Procurement Organisation Number: PTPC-7449-MJHN
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Email: procurement@nfdc.gov.uk
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government