Scope
Reference
DN766146
Description
Luton Council have a requirement to appoint a single provider to supply, maintain and service fire safety equipment in our corporate buildings to meet the Regulatory Reform (Fire Safety) Order 2005, including but not limited to;
Fire Extinguishers, Fire Control panels, Fire Blankets, Call Points etc. The Contractor must provide a 24/7 hour 365 day manned telephone number for receiving all emergency calls and have an online portal which the Client can access.
This tender notice is for the award of a public contract through a competitive flexible procedure. There is no negotiation stage. Top two highest scoring Bidders to be taken to interview and presentation stage. All initial bids will be evaluated.
Total value (estimated)
- £2,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 5 years, 1 day
Description of possible extension:
+ 2 years until 2030
Main procurement category
Services
CPV classifications
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 75251110 - Fire-prevention services
Contract locations
- UKH21 - Luton
Submission
Enquiry deadline
25 April 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
1 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 June 2025
Award criteria
| Name | Type |
|---|---|
| AT1379 | Cost |
Weighting description
As described in the tender documents.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
All bids submitted will be compliance checked and then evaluated for quality, social value and pricing. At the end of this stage the top two highest scoring bidders will be invited to interview and presentation stage. The highest scoring bidder at the end of this stage will have financial due diligence undertaken, if they pass this they will be the successful Provider. If they do not pass the process will be repeated with the second highest bidder, if they pass they will become successful Provider.
Justification for not publishing a preliminary market engagement notice
This is a re-procurement of a contract that was entered into at the end of last year and services were subsequently withdrawn hence the re-procurement.
Contracting authority
Luton Council
- Public Procurement Organisation Number: PWCV-4283-GVPW
Town Hall, George Street
Luton
LU1 2BQ
United Kingdom
Contact name: Mrs Caroline Sturman
Region: UKH21 - Luton
Organisation type: Public authority - sub-central government