Section one: Contracting authority
one.1) Name and addresses
Apex Housing Association
Londonderry
BT48 6HL
Contact
Director of Development
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Out of Hours Call Out and Anti-Social Behaviour Witnessing Service
Reference number
Apex-27
two.1.2) Main CPV code
- 71319000 - Expert witness services
two.1.3) Type of contract
Services
two.1.4) Short description
Apex are seeking a contractor who can offer an out of hours call out and ASB witnessing service for Apex Housing Association. This should include trained and experienced staff who will be able to witness incidents as they are reported.
Out of hours staff will be required to respond to and attend incidents to witness ASB and send reports to the ASB Housing Officers as soon as they finished witnessing an incident. The information will then be used by Apex HA to allow the ASB to be investigated, actioned and addressed.
The contract will be awarded on a lots basis:
• Lot 1 - North West (including North Coast, Derry & Strabane Council areas)
• Lot 2 - Greater Belfast (including Rathcoole, Ards and Comber, Fermanagh and Mid Ulster)
• Lot 3 - Newry and Mourne Council areas
Tenderers may bid for any number of lots.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
North West (including North Coast, Derry & Strabane Council areas)
Lot No
1
two.2.2) Additional CPV code(s)
- 71319000 - Expert witness services
- 79715000 - Patrol services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Apex are seeking a contractor who can offer an out of hours call out and ASB witnessing service for Apex Housing Association. This should include trained and experienced staff who will be able to witness incidents as they are reported.
Out of hours staff will be required to respond to and attend incidents to witness ASB and send reports to the ASB Housing Officers as soon as they finished witnessing an incident. The information will then be used by Apex HA to allow the ASB to be investigated, actioned and addressed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for two years, with two one year options to extend, (four years in total).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Newry and Mourne Council areas
Lot No
3
two.2.2) Additional CPV code(s)
- 71319000 - Expert witness services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Apex are seeking a contractor who can offer an out of hours call out and ASB witnessing service for Apex Housing Association. This should include trained and experienced staff who will be able to witness incidents as they are reported.
Out of hours staff will be required to respond to and attend incidents to witness ASB and send reports to the ASB Housing Officers as soon as they finished witnessing an incident. The information will then be used by Apex HA to allow the ASB to be investigated, actioned and addressed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for two years, with two one year options to extend, (four years in total).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Greater Belfast (including Rathcoole, Ards and Comber, Fermanagh and Mid Ulster)
Lot No
2
two.2.2) Additional CPV code(s)
- 71319000 - Expert witness services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Apex are seeking a contractor who can offer an out of hours call out and ASB witnessing service for Apex Housing Association. This should include trained and experienced staff who will be able to witness incidents as they are reported.
Out of hours staff will be required to respond to and attend incidents to witness ASB and send reports to the ASB Housing Officers as soon as they finished witnessing an incident. The information will then be used by Apex HA to allow the ASB to be investigated, actioned and addressed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for two years, with two one year options to extend, (four years in total).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 May 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 May 2023
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Belfast
BT1 3JF
Country
United Kingdom