Scope
Reference
RMandC/2025/HPJIS/477
Description
Hart Plain Junior and Infant Schools are putting their catering contract out to tender with a contract start date of 25th October 2025. The Junior school deliver meals to the Infant school as they share one kitchen. The Junior school has 210 KS2 pupils and the Infant school has 56 pupils in EYFS and 74 in KS1 a total of 130 pupils. See SQ Document Part 1 for more details.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 October 2025 to 24 October 2028
- Possible extension to 24 October 2030
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ35 - South Hampshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 May 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
1 May 2025, 1:00pm
Submission address and any special instructions
You can submit your SQ response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=593575
HPJIS SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=593576
HPJIS SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=593577
HPJIS SQ Scoring Example
Contracting authority
Hart Plain Junior School
- Public Procurement Organisation Number: PXVW-7695-PVHP
Hart Plain Avenue
Waterlooville
PO8 8SA
United Kingdom
Contact name: Charlotte Faithfull
Region: UKJ35 - South Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to Schools/Trust
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Tim Allen
Telephone: +44 7990327563
Email: Tim.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire