Section one: Contracting authority
one.1) Name and addresses
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
Telephone
+44 1332640768
Country
United Kingdom
Region code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree, Tree Preservation Order and Asset Management System
Reference number
TD1706
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
A Tree, Tree Preservation Order and Asset Management System, already in use at Council but originally client hosted moved to software as a service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £63,659
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Software as a Service for a Tree, Tree Preservation Order and Asset Management System, already in use at Council but client hosted. The contract includes hardware costs (4G tablets with accessories), initial project build and one-off costs (including data migration, smart sync upgrade, hosting on the cloud), with licenses and annual support for up to five years. The Council is contracting with RA Information Systems to provide the service as the company are, as the developers and owners, the only provider able to support this proprietary product.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The contract term is sixty two months - two months migration and up to five annual renewals for system support and maintenance
two.2.14) Additional information
A change of product would have incurred a major impact on existing programmes of work activity, costs of change, and market testing had not identified alternatives that met existing requirements in full.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The company are, as the developers and owners, the only provider able to support this proprietary product.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005286
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R&A Software (Systems) Ltd. trading as RA Information Systems
RA House, 9-10 The Bridge, Beresford Way
Chesterfield
S41 9FG
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £63,659
Total value of the contract/lot: £63,659
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street
Derby
Telephone
+44 1332640768
Country
United Kingdom