Section one: Contracting authority
one.1) Name and addresses
NHS West Yorkshire
Units B7-B9 Wira House
Leeds
Country
United Kingdom
NUTS code
UKE42 - Leeds
Internet address(es)
Main address
https://nhswyicb.ukp.app.jaggaer.com/web/login.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://nhswyicb.ukp.app.jaggaer.com/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://nhswyicb.ukp.app.jaggaer.com/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS West Yorkshire ICB Domiciliary Care for Leeds Continuing Healthcare
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Leeds ICB on behalf of NHS West Yorkshire ICB are inviting interested providers to apply to be part of the Approved Provider DPS for the provision of domiciliary care for people eligible for Continuing Healthcare (CHC) including Fast Track/End of Life Care or for people requiring support with rehabilitation to undertake independent living skills.
The purpose of domiciliary care services is to support adults (aged 18 and over) assessed as eligible for Continuing Healthcare (CHC) or for people requiring support with rehabilitation to undertake independent living skills and registered with a Leeds GP, or resident within the boundaries of NHS Leeds ICB.
The domiciliary care service is to enable eligible service users to remain in their own home, living as safely and independently as possible and will involve the provision of some or all of the following:
• Personal Care
• Health Care (where the Provider has been approved to offer health care level services)
• Rehabilitation/Maintenance of independent living skills
• Domestic tasks including shopping, laundry and meal preparation
• Carer support, including night sitting and respite care
• Support for service users at the end of life (these are usually identified as Fast Track funded)
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Thank you for expressing an interest in this Dynamic Purchasing System (DPS). This e-sourcing portal is new technology and therefore we have summarised some of the information contained elsewhere in this document and provided some helpful instructions to assist you the completion of your quotation. Any reference to ITT’s or Tenders in the portal also refers to a DPS.
Please Note: The Services to which this Procurement relates fall within Schedule 3 of the Public Contracts Regulations 2015 (the ‘Regulations’). As such, the procurement of the Services is being run as a bespoke, process akin to, but not the same as, the Dynamic Purchasing System Procedure. In conducting this process NHS Leeds CCG does not intend to hold itself bound by any of the Regulations, save those applicable to Schedule 3 services and therefore any reference to a DPS are not intended to conform to section 34 of the Regulations.
The total annual demand across the city is approximately 680,000 hours.
Demand is variable and the numbers shown are indicators of previous use, they are not a guarantee of hours.
The DPS will be open to providers to participate until 12 noon on 31 May 2027 and providers can request to participate at any time. Evaluations of applications will take place at least every 3 months.
Participants must be able to provide care to postcodes within the boundaries of NHS Leeds ICB. There are occasions when service users live just outside the boundaries, the map in attachments details the postcode where service users are receiving domiciliary care.
Participation and approval in the DPS does not guarantee activity or income and in the interests of being transparent the number of packages may decrease due to longer term commissioning plans meaning some provisions or postcodes mentioned above are no longer sourced via the DPS.
There will be two routes to care brokered to the DPS approved provider list;
• Block purchasing care hours
• Individual care packages
Block
Domiciliary care services may be commissioned on a block basis, whereby the commissioner wishes to buy a set number of hours per week, usually for people requiring support with rehabilitation to undertake independent living skills. The request will be sent via secure email to all approved providers, not including those temporarily removed from the list.
Once the deadline has passed the block hours will be awarded to the provider that is ranked first based on a CQC rating score, then by earliest commencement then by quickest response time.
Individual Care Packages
The Care Coordination Team will upload support plans into the brokerage system. It is the providers’ responsibility to fully read and understand the support plan before responding. The care packages will be available to view for 4 hours. The care package will be awarded, after the 4 hours have elapsed, to the provider that is ranked first based on a CQC rating score. Where more than one provider has the same score, and tied first in the ranking, the provider to award the care package to will be decided by who can commence the care package the soonest and then by who responded the earliest.
It is the ICB's intention for all care packages to be commissioned to DPS providers and applications to apply on the DPS will remain open for the duration of the DPS which will support this.
If for any reason during the period of the DPS the ICB becomes aware of any reason why the provider would not still pass the selection criteria (for example, the CQC rating falls to inadequate or the service is not being delivered to what is detailed in the service specification) then the Provider will be suspended from the DPS until they can provide evidence that the selection criteria is met.
All packages sourced before the DPS is established will remain with the care providers already in place.
The estimated value of the total demand is £15,000,000 per annum.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 May 2027
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 May 2023
Local time
9:00am
Information about authorised persons and opening procedure
The DPS will be open to providers to participate until 12 noon on 31st May 2027 and providers can request to participate at any time. Evaluations of applications will take place at least every 3 months.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court
The Strand
London
WC2A 2LL
Country
United Kingdom