Section one: Contracting authority
one.1) Name and addresses
Brighton & Hove City Council
Hove Town Hall,Norton Road
HOVE
BN33BQ
Contact
Procurement Team
procurement@brighton-hove.gov.uk
Telephone
+44 1273291949
Country
United Kingdom
Region code
UKJ21 - Brighton and Hove
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.brighton-hove.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BHCC Legal Case Management System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Brighton & Hove City Council require a software as a service for its Legal Services department that can:
• Manage the large volumes of data generated by the legal teams into individual matters.
• Create documents or templated emails utilising merged fields
• Integrates with Outlook and Word
• Ability to time record on individual matters
• Produce reports on matters by case type, client, Fee earner, Team etc
• Create bundles of documents that are fully compliant with the requirements of the courts.
This is a call off under the KCS framework.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £241,540
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Brighton & Hove City Council require a software as a service for its Legal Services department that can:
• Manage the large volumes of data generated by the legal teams into individual matters.
• Create documents or templated emails utilising merged fields
• Integrates with Outlook and Word
• Ability to time record on individual matters
• Produce reports on matters by case type, client, Fee earner, Team etc
• Create bundles of documents that are fully compliant with the requirements of the courts.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There is an option to extend by two periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A call off contract was awarded under the KCS Framework Y200011 and therefore a prior opportunity notice is not required in line with regulations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Ltd.
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £241,540
Section six. Complementary information
six.3) Additional information
This was a direct award process, meeting the criteria under the KCS Framework Y20011.
six.4) Procedures for review
six.4.1) Review body
Brighton & Hove City Council
Brighton & Hove
Country
United Kingdom