Section one: Contracting authority
one.1) Name and addresses
Grŵp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
Contact
Phil Williams
Telephone
+44 1954250517
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Development & Maintenance Consultancy Framework
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Grŵp Cynefin tendered to create a multi-lot Development Consultants Framework (“Framework”) across their area of operation to a range of Service Providers. The Framework is intended for use across North Wales, as required by Grŵp Cynefin and other Contracting Authorities (primarily other registered providers of social housing) across this area. References to Grŵp Cynefin are to be considered to include other Contracting Authorities that may access the resultant Framework.
The definable groups of Contracting Authorities that may access this Framework are available from the following web locations:
https://gov.wales/registered-social-landlords
https://gov.wales/find-your-local-authority
Framework duration will be 4 years, with commencement anticipated for February 2023. Grŵp Cynefin estimated expenditure (with Service Providers, not the total estimate of build costs) across the multiple lots of the proposed Framework is circa 8,000,000GBP. A further 2,000,000GBP is anticipated under awards made by other Contracting Authorities.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.1) Title
Architect
Lot No
1
two.2.2) Additional CPV code(s)
- 71240000 - Architectural, engineering and planning services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Architectural Services, potentially to also include following activities:
-Landscape Architect
-TOPO Inspections
-Arboriculture
-Ecological, Biodiversity and Environmental
-Archology / Watching Brief
-Arboriculture
-Principal Designer (CDM)
-CDM Advisor
-Arboriculture
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planning Consultant
Lot No
2
two.2.2) Additional CPV code(s)
- 71410000 - Urban planning services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Planning consultants, may include language assessments, and guidance on building preservation.
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Civils and Structural Engineer
Lot No
3
two.2.2) Additional CPV code(s)
- 71311000 - Civil engineering consultancy services
- 71311100 - Civil engineering support services
- 71312000 - Structural engineering consultancy services
- 71313000 - Environmental engineering consultancy services
- 71322100 - Quantity surveying services for civil engineering works
- 71322500 - Engineering-design services for traffic installations
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Engineer services, including:
- Transport Assessment
- Floods Engineer
- Civil Engineer
- Structural Engineer
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
Lot No
4
two.2.2) Additional CPV code(s)
- 71324000 - Quantity surveying services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical and Electrical
Lot No
5
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Mechanical and electrical design services, including but not limited to:
-Fire and security alarm systems
-Mains distribution systems
-Lighting design and controlled lighting, including LED
-Generator planning/design
-Electrical wiring design
-Mechanical and electrical design, with AutoCAD technical drawings
-Design and installation of heating, ventilation, gas and air conditioning systems and fire systems
-Photovoltaic (PV) panels
-Zero and/or low carbon systems, e.g. heat pumps
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Multidisciplinary / Super Lot
Lot No
6
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Activities required under this lot are to be the entire package of services covered by the other lots of this framework, primarily lots 1 – 5. This lot is expected to be accessed infrequently (probably no more than once annually, if at all) by Grŵp Cynefin and will be for high value/complex developments, most likely exceeding 10(GBP)million in build cost.
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance
Lot No
7
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
- 72224000 - Project management consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
It is envisaged that this lot will be used for project management and clerk of works services as required by the maintenance team for projects where the value of capital works is typically less than 250,000GBP ex VAT with some exceptions
Service providers should be able to cover the whole of Grŵp Cynefin’s operational area. The area to be covered spans the whole of North Wales and the North of Powys. Within Grŵp Cynefin’s operational area there are numerous rural locations where the services envisaged by this lot will be required. These rural areas include, but are not limited to, the Llŷn Peninsula and the South of Gwynedd.
The scope of services associated with contracts awarded under this lot will be confirmed during call-off processes but will be similar to requirements shown under lot 4.
Activities and services to include, but not limited to:
-Development of Scope of Works and Specification
-Preparation of Formal Tender Documents
-Lead Designer
-Cost Control
-Contract Document Preparation
-Project Management
-Clerk of Works
-CDM Principal Designer
-Building Defects Reporting
two.2.5) Award criteria
Quality criterion - Name: Tender Questions / Weighting: 80
Cost criterion - Name: Cost Submission / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-029754
Section five. Award of contract
Lot No
1
Title
Architect
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Saer Architects
9 Ashdown House, Riverside Business Park, Benarth Road
Conwy
LL328UB
Telephone
+44 1492472478
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
IBI Group (UK) Limited
Dantzic Building, Fourth Floor, Dantzic Street
Manchester
M42AL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ainsley Gommon Architects
Ainsley Gommon Architects, The Old Police Station 15 Glynne Way
Hawarden
CH53NS
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
John McCall Architects
Unit 1, 20 Henry Street
Liverpool
L15BS
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Creu Architecture
6 Highgate
Denbigh
LL163LE
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
JPH Architects ltd
8 Brighton Road
Rhyl
LL183HD
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
WMDesign & Architecture Ltd
M S Parc, Parc Gwyddoniaeth Menai
Gaerwen
LL606AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
PRP ARCHITECTURE LLP
FERRY WORKS, SUMMER ROAD
THAMES DITTON
KT7 0QJ
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,400,000
Total value of the contract/lot: £2,400,000
Section five. Award of contract
Lot No
2
Title
Planning Consultant
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Asbri Planning Ltd
Unit 9, Oak Tree Court, Mulberry Drive
Cardiff
CF238RS
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CADNANT PLANNING LTD
CADNANT PLANNING LTD, Connaught House, Riverside Business Park Benarth Road
Conwy
LL328UB
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CAULMERT LTD
CAULMERT LTD, InTec, Parc Menai,
Bangor
LL574FG
Country
United Kingdom
NUTS code
- UKL12 - Gwynedd
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
MANGO PLANNING & DEVELOPMENT LTD
NUMBER TWO WATERTON PARK
BRIDGEND
CF313PH
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £960,000
Total value of the contract/lot: £960,000
Section five. Award of contract
Lot No
3
Title
Civils and Structural Engineer
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
CAULMERT LTD
CAULMERT LTD, InTec, Parc Menai,
Bangor
LL574FG
Country
United Kingdom
NUTS code
- UKL12 - Gwynedd
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CADARN Consulting Engineers
Suite B, Anglesey Business Centre, Bryn Cefni Industrial Estate
Llangefni
LL777XA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Datrys Consulting Engineers Ltd
Unit 6 Block A, Doc Fictoria
Caernarfon
LL551TH
Country
United Kingdom
NUTS code
- UKL12 - Gwynedd
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Egniol Consulting Ltd
Unit 7, Llys Onnen, Ffordd Y Llyn
Bangor
LL574DF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
BRO Consultancy Ltd
CELTIC HOUSE CAXTON PLACE, PENTWYN
Cardiff
CF23 8HA
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
IE Engineering
M S Parc, Parc Gwyddoniaeth Menai
Gaerwen
LL606AG
Country
United Kingdom
NUTS code
- UKL11 - Isle of Anglesey
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,440,000
Total value of the contract/lot: £1,440,000
Section five. Award of contract
Lot No
4
Title
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
AA Projects Ltd
Jackson House, Sibson Road Sale
Manchester
M337RR
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tetra Tech Limited
3 Sovereign Square, Sovereign Street
Leeds
LS14ER
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
SP Projects Limited
2 HILLIARDS COURT, CHESTER BUSINESS PARK
CHESTER
CH4 9QP
Country
United Kingdom
NUTS code
- UKD63 - Cheshire West and Chester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wakemans Limited
11-12 Highfield Road, Edgbaston
Birmingham
B153EB
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Metrics Property Consultants Limited
8 Wyle Cop
Shrewsbury
SY11UT
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Faithful+Gould
WOODCOTE GROVE ASHLEY ROAD
EPSOM
KT18 5BW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £960,000
Total value of the contract/lot: £960,000
Section five. Award of contract
Lot No
5
Title
Mechanical and Electrical
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Carpenter Davies Partnership Limited
45 VALE STREET
Denbigh
LL163AH
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Davies M&E Partnership Limited
Cestrian House, Lightfoot Street, Hoole, Chester,
Chester
CH23AD
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £960,000
Total value of the contract/lot: £960,000
Section five. Award of contract
Lot No
6
Title
Multidisciplinary / Super Lot
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
AA Projects Ltd
Jackson House, Sibson Road Sale
Manchester
M337RR
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SP Projects Limited
2 HILLIARDS COURT, CHESTER BUSINESS PARK
CHESTER
CH4 9QP
Country
United Kingdom
NUTS code
- UKD63 - Cheshire West and Chester
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Faithful+Gould
WOODCOTE GROVE ASHLEY ROAD
EPSOM
KT18 5BW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,000,000
Section five. Award of contract
Lot No
7
Title
Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Wakemans Limited
11-12 Highfield Road, Edgbaston
Birmingham
B153EB
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DEWIS CONSULTANTS LTD
MENAI HOUSE
LLANFAIRPWLL
LL615UJ
Country
United Kingdom
NUTS code
- UKL11 - Isle of Anglesey
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,280,000
Total value of the contract/lot: £1,280,000
Section six. Complementary information
six.3) Additional information
(WA Ref:130598)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Grwp Cynefin incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the contract before it wasexecuted/signed.
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.