Scope
Reference
SBS10525
Description
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
Our Approved Organisation list can be found on: https://www.sbs.nhs.uk/services/framework-agreements-categories/
NHS SBS intends to put in place a Framework Agreement for Community and Acute Equipment and Services, including Continence Products and Delivery.
This includes the following Lots:
Lot 1 - Community and Acute Equipment, including, but not limited to:
Aids to Daily Living
Moving and Handling
Clinical Furniture
Patient Treatment Couches
Includes services such as repairs, maintenance and decontamination
Lot 1 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 1 a Standard and Bariatric Bathroom and Toileting Aids
Lot 1 b - Paediatric - Bathroom and Toileting Aids
Lot 1 c - Standard and Bariatric - Walking Aids, Sticks and Accessories
Lot 1 d - Paediatric - Walking Aids, Sticks and Accessories
Lot 1 e- Standard and Bariatric - General Aids including Food Preparation
Lot 1 f - Paediatric - General Aids including Food Preparation
Lot 1 g - Standard and Bariatric - Moving and Handling Equipment - Community equipment
Lot 1 h - Paediatric - Moving and Handling Equipment - Community Equipment
Lot 1 i - Standard and Bariatric - Moving and Handling Equipment - Acute setting
Lot 1 j - Paediatrics - Moving and Handling Equipment - Acute setting
Lot 1 k - Standard and Bariatric - Patient Treatment Couches
Lot 2 - Beds and Mattresses, including, but not limited to:
Manual and Electric Acute and Community Beds
Dynamic, Static and hybrid Mattresses
Seating and Dynamic Cushions
Includes services such as repairs, maintenance and decontamination. Lot 2 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 2 a - Acute and Community Bedframes Standard and Bariatric
Lot 2 b - Acute and Community Mattresses Standard and Bariatric
Lot 2 c - Community Cushions Standard and Bariatric
Lot 3 - Wheelchairs, including, but not limited to:
Wheelchairs
Portering Chairs
Specialist Seating
Cushions - dynamic, hybrid and static
Including services such as repairs, maintenance and decontamination. Lot 3 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 3 a - Wheelchairs Standard and Bariatric
Lot 3 b - Wheelchairs Paediatric
Lot 3 c - Portering Chairs
Lot 4 - Combined Lot
One stop shop to support a joined-up service, the outsourcing of community loan stores or for total managed services. Appointment to Lot 4 is linked to Lots 1,2 and 3. If a Bidder is appointed to 2 or more lots between Lots 1,2, and 3, the Bidder will be awarded to Lot 4.
Lot 5 - Continence Products Home Delivery Service, including but not limited to:
Continence products
Other self-care products associated with care requirements in the home as required by Approved Organisations. Lot 5 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 5 a - Standard and Bariatric - Continence products
Lot 5 b - Paediatric - Continence products
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 January 2027 to 3 January 2031
- 4 years
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Community and Acute Equipment
Description
This lot includes, but is not limited to:
Aids to Daily Living
Moving and Handling
Clinical Furniture
Patient Treatment Couches
Includes services such as repairs, maintenance and decontamination
Lot 1 is broken down in to sub lots for the purposes of commercial envelope as follows:
Lot 1 a Standard and Bariatric Bathroom and Toileting Aids
Lot 1 b - Paediatric - Bathroom and Toileting Aids
Lot 1 c - Standard and Bariatric - Walking Aids, Sticks and Accessories
Lot 1 d - Paediatric - Walking Aids, Sticks and Accessories
Lot 1 e- Standard and Bariatric - General Aids including Food Preparation
Lot 1 f - Paediatric - General Aids including Food Preparation
Lot 1 g - Standard and Bariatric - Moving and Handling Equipment - Community equipment
Lot 1 h - Paediatric - Moving and Handling Equipment - Community Equipment
Lot 1 i - Standard and Bariatric - Moving and Handling Equipment - Acute setting
Lot 1 j - Paediatrics - Moving and Handling Equipment - Acute setting
Lot 1 k - Standard and Bariatric - Patient Treatment Couches
Lot value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192140 - Psychiatric couches
- 33192150 - Therapy beds
- 33192600 - Lifting equipment for health care sector
- 33196000 - Medical aids
- 42400000 - Lifting and handling equipment and parts
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Beds and Mattresses
Description
This lot includes, but is not limited to:
Manual and Electric Acute and Community Beds
Dynamic, Static and Hybrid Mattresses
Seating and Dynamic Cushions
Includes services such as repairs, maintenance and decontamination. Lot 2 is broken down in to sub lots for the purposes of commercial envelope as follows:
Lot 2 a - Acute and Community Bedframes Standard and Bariatric
Lot 2 b - Acute and Community Mattresses Standard and Bariatric
Lot 2 c - Community Cushions Standard and Bariatric
Lot value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192100 - Beds for medical use
- 33192110 - Orthopaedic beds
- 33192120 - Hospital beds
- 33192130 - Motorised beds
- 39143111 - Mattress supports
- 39143112 - Mattresses
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Wheelchairs
Description
This lot includes, but is not limited to:
Wheelchairs
Portering Chairs
Specialist Seating
Cushions - dynamic, hybrid and static
Including services such as repairs, maintenance and decontamination.
Lot 3 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 3 a - Wheelchairs Standard and Bariatric
Lot 3 b - Wheelchairs Paediatric
Lot 3 c - Portering Chairs
Lot value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33193000 - Invalid carriages, wheelchairs and associated devices
- 50421100 - Repair and maintenance services of wheelchairs
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Combined Lot
Description
This lot is intended as a "one stop shop" to support joined-up services, the outsourcing of community loan stores or for total managed services. Suppliers will be appointed to this lot if awarded to 2 or more lots across lots 1,2 or 3.
Lot value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192100 - Beds for medical use
- 33192110 - Orthopaedic beds
- 33192120 - Hospital beds
- 33192130 - Motorised beds
- 33192140 - Psychiatric couches
- 33192150 - Therapy beds
- 33192600 - Lifting equipment for health care sector
- 33193000 - Invalid carriages, wheelchairs and associated devices
- 33196000 - Medical aids
- 39143111 - Mattress supports
- 39143112 - Mattresses
- 42400000 - Lifting and handling equipment and parts
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Continence Products Home Delivery Service
Description
This lot includes, but is not limited to:
Continence products
Other self care products associated with care requirements in the home as required by Approved Organisations Lot 5 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 5 a - Standard and Bariatric - Continence products
Lot 5 b - Paediatric - Continence products
Lot value (estimated)
- £500,000,000 excluding VAT
- £600,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33141621 - Incontinence kit
- 85110000 - Hospital and related services
- 85140000 - Miscellaneous health services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Further information about fees
We apply an NCIS (NHS Contracted Income Stream) levy to all sales under our Frameworks, which underpins the funding and investment for our contracting routes and category support to the NHS. This levy is applied as a percentage fee within the Frameworks between the Authority and the Supplier.
Please see the Corporate Requirements document within the Key Attachments section of the SAP Ariba Souring Event for further details
Framework operation description
There are two procurement routes for an Approved Organisation that wishes to use this Framework. A competitive process between the Suppliers in the relevant Lot, which may be preceded by a capability assessment, or an award without a competitive process to particular Supplier(s)
Schedule 7 of the Framework explains the rules for both a competitive selection process and an award without a competitive process.
A competitive selection process is the default ordering procedure under this Framework
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services Limited (NHS SBS) intends to put in place a Framework Agreement to be used by NHS SBS Approved Organisations.
Our Approved Organisation list can be found on:
https://www.sbs.nhs.uk/services/framework-agreements-categories/
Contracting authority location restrictions
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Participation
Legal and financial capacity conditions of participation
Lot 1. Community and Acute Equipment
Lot 2. Beds and Mattresses
Lot 3. Wheelchairs
Lot 4. Combined Lot
Lot 5. Continence Products Home Delivery Service
Please see the procurement documentation
Technical ability conditions of participation
Lot 1. Community and Acute Equipment
Lot 2. Beds and Mattresses
Lot 3. Wheelchairs
Lot 4. Combined Lot
Lot 5. Continence Products Home Delivery Service
Please see the procurement documentation
Particular suitability
Lot 1. Community and Acute Equipment
Lot 2. Beds and Mattresses
Lot 3. Wheelchairs
Lot 4. Combined Lot
Lot 5. Continence Products Home Delivery Service
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
23 February 2026, 12:00pm
Tender submission deadline
13 March 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted via SAP Ariba via the following link:
To access all information in relation to this opportunity, please click the 'Respond to Posting' button on this Discovery Posting.
Potential bidders will then be asked to either login or register for an Ariba Network account.
If you are creating a new account, due to a recently identified SAP Ariba technical issue, please follow the guidance attached to the notice, "NHS SBS Bidder Guide_creating an new account and selecting USA data centre."
Please note that selecting the "USA:Quincy. WA" Data Centre Option is a required workaround.
If you have an existing SAP Ariba supplier account that was created on after 16th January 2026, please follow the guidance attached to the notice, "NHS SBS Bidder Guidance_Access an event_Account already created post 16_01_26."
If you have an existing SAP Ariba supplier account that was created before 16th January 2026, there are no reported technical issues and you will be taken directly to the event after entering your credentials.
Potential bidders will then be given access to the opportunity and can begin the bidding process and raise clarification questions.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 November 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 20% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Authority has carried out preliminary market engagement. A Prior Information Notice (P.I.N.) under the Public Contracts Regulations 2015 was published on 06/11/2024 on Find a Tender Service https://www.find-tender.service.gov.uk/Notice/035884-2024 and a formal Request for Information (RFI) issued. Meetings with potential suppliers were subsequently held. In carrying out preliminary market engagement the Authority is satisfied that:
(a) suppliers who participated in the preliminary market engagement have not been put at an unfair advantage, and
(b) competition in relation to the award of the public contract is not otherwise distorted.
Documents
Associated tender documents
NHS SBS Bidder Guide_creating an new account and selecting USA data centre.pdf
NHS SBS Bidder Guidance_Access an event_Account already created post 16_01_26.pdf
Contracting authority
NHS Shared Business Services Limited
- Companies House: 05280446
- Public Procurement Organisation Number: PDVT-6171-VHCX
Three Cherry Trees Lane
Hemel Hempstead
HP2 7AH
United Kingdom
Email: nsbs.categorymanagementsourcing@nhs.net
Website: https://www.sbs.nhs.uk/
Region: UKH23 - Hertfordshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)