Section one: Contracting authority
one.1) Name and addresses
Biddick Academy
Washington
NE38 8AL
Telephone
+44 1423810985
Country
United Kingdom
Region code
UKC2 - Northumberland and Tyne and Wear
UK Register of Learning Providers (UKPRN number)
10042218
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Biddick Academy - Cleaning Services
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning.
Deliver the cleaning services with consistency - good quality assurance systems in place.
Good communication at local and operations manager level with the individual School - two-way communication. The school would like weekly/fortnightly updates on certain information, such as hours delivered against plan, service issues and observation.
Daily interaction with the client.
Develop an effective method of handing over any special needs and comments on a daily basis.
Cleaners to work the hours that best suit the needs of the school and maximise the work completed.
Training and development of the teams at the school.
This does not imply that this is not happening now - these are the aims of the contract.
The school work to provide the pupils and staff with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors, and other areas of the school impact upon the teaching and learning that goes within the school. The school expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
Main site or place of performance
Biddick Academy
Biddick Lane
Washington
NE38 8AL
two.2.4) Description of the procurement
All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The School shall be under no obligation to accept the lowest of any tender prices submitted hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 1st September 2023
Specification for usual School areas e.g., classroom and offices are included in the document. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Options for 2 further 12 month extensions to be discussed in year 3 and 4 for the 4th and 5th year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 May 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Documents for this tender should be requested via email from admin@redboxcs.com
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
3 Sceptre House, Hornbeam Park North
Harrogate
HG2 8PB
Country
United Kingdom