Scope
Reference
AP25022
Description
Scape Group Ltd, acting on behalf of Arc Property Services Limited (the “Client”), is procuring a single supplier to provide comprehensive legionella monitoring, water sampling and fixtures cleaning (including water tanks) across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.
The contract will include the provision of:
•monthly temperature monitoring of identified fixtures, sentinel outlets, Water Heaters and Calorifiers.
•quarterly cleaning and descaling of identified showers, hoses and spray outlets.
•annual inspection and/or cleaning of identified cold water storage tanks and down services.
•water sampling and testing on an as and when required basis
•annual temperature monitoring of other identified fixtures, Water Heaters and Calorifiers.
•fully cleaning (including stripping down where necessary) of fixtures including thermostatic mixing value (TMVs).
The successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.
The contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.
Only one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations may apply to existing members of staff currently engaged in the service provision but we are waiting to confirm this from the incumbent supplier.
Arc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.
The Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1011860012
Contract 1
Supplier
Contract value
- £1,472,708 excluding VAT
- £1,767,249.60 including VAT
Above the relevant threshold
Award decision date
2 February 2026
Date assessment summaries were sent to tenderers
4 February 2026
Standstill period
- End: 13 February 2026
- 8 working days
Earliest date the contract will be signed
2 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
Any extension will be considered upon the following criteria being met:
(i)Demonstration by the Contractor of the successful operation of the Contract since the starting date.
(ii)The Client wishes to extend the Contract.
(iii)The Supplier wishes to extend the Contract.
Main procurement category
Services
CPV classifications
- 71600000 - Technical testing, analysis and consultancy services
Contract locations
- UKE3 - South Yorkshire
- UKF2 - Leicestershire, Rutland and Northamptonshire
- UKF1 - Derbyshire and Nottinghamshire
Information about tenders
- 11 tenders received
- 10 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Second Element Ltd
- Companies House: 04578427
1 Clare Cottage,
Market Rasen
LN8 3HZ
United Kingdom
Telephone: +44 1157843100
Region: UKF30 - Lincolnshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Scape Group Limited (trading as SCAPE)
- Public Procurement Organisation Number: PVHC-8243-RWJR
2nd Floor, East West Building, 1 Tollhouse Hill
Nottingham
NG1 6BT
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Arc Property Services Partnership Limited
Summary of their role in this procurement: Client
- Public Procurement Organisation Number: PVWR-6662-QTQX
2nd Floor, East West Building, 1 Tollhouse Hill
Nottingham
NG1 5AT
United Kingdom
Region: UKF14 - Nottingham