Section one: Contracting authority
one.1) Name and addresses
EDUCATION AUTHORITY
40 Academy Street
BALLYMENA
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FMM-21-016 Collection, Delivery, Transfer and Disposal Services for the Education Authority
Reference number
FMM-21-016
two.1.2) Main CPV code
- 60180000 - Hire of goods-transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
FMM-21-016 Collection, Delivery, Transfer and Disposal Services for the Education Authority for an initial period of 24 months with the option to extend for 2 further periods of 12 months
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £650,000
two.2) Description
two.2.1) Title
Lot 1 South west
Lot No
1
two.2.2) Additional CPV code(s)
- 44619300 - Crates
- 60180000 - Hire of goods-transport vehicles with driver
- 98341120 - Portering services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
This is a multi site contract for delivery of services throughout Northern Ireland
two.2.4) Description of the procurement
FMM-21-016 Collection, Delivery, Transfer and Disposal Services for the Education Authority for an initial period of 24 months with the option to extend for 2 further periods of 12 months
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Extension options: This Contract has the option to extend for two further periods of 12 months as outlined in document FMM-21-016 Commercial Conditions of Contract.
two.2.14) Additional information
This Contract will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres https://www.education-ni.gov.uk/services/schools-plus. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Collection, Delivery Transfer and Disposal Services Contract if a value for money solution can be achieved through an alternative contract. The value shown in II.2.6) is the highest value estimate on the basis of a two year contract with the option to extend the contract for two further periods of 12 months as detailed in document FMM-21-016 Commercial Conditions of Contract. There is no commitment as to the usage, volume, or value of products required under this Contract.
two.2) Description
two.2.1) Title
Lot 2 North
Lot No
2
two.2.2) Additional CPV code(s)
- 44619300 - Crates
- 60181000 - Hire of trucks with driver
- 60183000 - Hire of vans with driver
- 98341120 - Portering services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
This is a multi site contract for delivery of services throughout Northern Ireland
two.2.4) Description of the procurement
FMM-21-016 Collection, Delivery, Transfer and Disposal Services for the Education Authority for an initial period of 24 months with the option to extend for 2 further periods of 12 months
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Extension options: This Contract has the option to extend for two further periods of 12 months as outlined in document FMM-21-016 Commercial Conditions of Contract
two.2.14) Additional information
This Contract will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres https://www.education-ni.gov.uk/services/schools-plus. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Collection, Delivery Transfer and Disposal Services Contract if a value for money solution can be achieved through an alternative contract. The value shown in II.2.6) is the highest value estimate on the basis of a two year contract with the option to extend the contract for two further periods of 12 months as detailed in document FMM-21-016 Commercial Conditions of Contract. There is no commitment as to the usage, volume, or value of products required under this Contract.
two.2) Description
two.2.1) Title
Lot 3 East
Lot No
3
two.2.2) Additional CPV code(s)
- 44619300 - Crates
- 60181000 - Hire of trucks with driver
- 60183000 - Hire of vans with driver
- 98341120 - Portering services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
This is a multi site contract for delivery of services throughout Northern Ireland.
two.2.4) Description of the procurement
FMM-21-016 Collection, Delivery, Transfer and Disposal Services for the Education Authority for an initial period of 24 months with the option to extend for 2 further periods of 12 months.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Extension options: This Contract has the option to extend for two further periods of 12 months as outlined in document FMM-21-016 Commercial Conditions of Contract.
two.2.14) Additional information
This Contract will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres https://www.education-ni.gov.uk/services/schools-plus. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Collection, Delivery Transfer and Disposal Services Contract if a value for money solution can be achieved through an alternative contract. The value shown in II.2.6) is the highest value estimate on the basis of a two year contract with the option to extend the contract for two further periods of 12 months as detailed in document FMM-21-016 Commercial Conditions of Contract. There is no commitment as to the usage, volume, or value of products required under this Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This Contract is not an award without prior notice. The Contract Notice for this procurement was published on Find-A-Tender on 14 December 2021 under the number 2021/S 000-031103.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
FMM-21-016
Lot No
Lot 1 Southwest
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
GTM Relocations Ltd
Unit 27 City Business Park
Dunmurry
BT17 9HY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Coastways Storage and Removals Ltd
M2 Business Park 132 Duncrue Street
Belfast
BT3 9AR
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £200,000
Section five. Award of contract
Contract No
FMM-21-016
Lot No
Lot 2 North
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Delivery Services & Storage Ltd
16 Genoa Street
Belfast
BT12 5BG
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GTM Relocations Ltd
Unit 27 City Business Park
Dunmurry
BT17 9HY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £200,000
Section five. Award of contract
Contract No
FMM-21-016
Lot No
Lot 3 East
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Delivery Services & Storage Ltd
16 Genoa Street
Belfast
BT12 5BG
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GTM Relocations Ltd
Unit 27 City Business Park
Dunmurry
BT17 9HY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £250,000
Total value of the contract/lot: £250,000
Section six. Complementary information
six.3) Additional information
Two contractors have been appointed to each lot. During the contract orders will be placed with the first ranked Contractor. For continuity of service purposes, the Education Authority reserves the right, in the event of capacity issues, to move to the second ranked Contractor who will be approached to fulfil all or part of the client's requirements
Contract Monitoring
The Successful Contractor's performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public. purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further action. If this occurs and the Contractor's performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA.
Education Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The Authority has included with the contract documents a Social Considerations Schedule. To help achieve the EA's objectives and address the strategic aims, it is required that the successful Contractor, as a condition of contract, deliver measurable social value outcomes as set within this Social Considerations Schedule.
The Authority cannot give any commitment as to the usage, volume, or value of products required under this Contract. Any levels, or aggregate values of services referred to are indicative only and shall not be binding on the Client. The Contracting Authority has included Social Considerations Clauses within the Contract. These can be found within Schedule 4 - Social Considerations within the document FMM-21-016 Commercial Conditions of Contract.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015. The EA operated a standstill period (i.e. a minimum of 10 calendar days). at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.