Section one: Contracting authority
one.1) Name and addresses
Mid Yorkshire Hospitals Nhs Trust
Pinderfields Hospital, Aberford Road
Wakefield
WF1 4DG
Contact
Philip Adamson
Telephone
+44 1924542195
Country
United Kingdom
NUTS code
UKE4 - West Yorkshire
Internet address(es)
Main address
https://intranet.midyorks.nhs.uk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/midyorks
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/midyorks
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Facilities Management Soft FM Services - Transitioning + Integration Project - Consulting Support
two.1.2) Main CPV code
- 71311300 - Infrastructure works consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Introduction
Following the restructuring of Trust and PFI Soft Facilities Management Services in July 2020 the Trust is undertaking a review of FM service provision and delivery models.
The purpose of the review is to establish 'best practice' and general service efficiency based on 'value for money' service delivery on a range of front line FM Service Areas.
Background
In July 2020, the PFI Service Providers services (Engie) were 'brought back' in-house, this service transition & integration covered the following service areas:-
a) Portering (logistics including receipt & distribution).
b) Catering (staff & visitor plus patient services).
c) Domestic (non-ward) Services.
d) Laundry & Linen (including staff uniform)
e) Security & Car Parking Services.
Scope of Work
Recognising the above background, the scope of work will be based a phased project approach to service review, the majority of which will be focussed on the recently transferred Pinderfields & Pontefract (P & P) Soft FM Services and as such the consultancy support will mainly be P & P centric with minor phased elements of review Trust wide at Dewsbury Hospital.
The paper will describe the general project framework for each phase and the appendix to this document will detail the quantative elements of the service to aid pricing and form the basis for a consultancy outcome with recommended options. In addition to aid pricing the Trust will reference where necessary both National & Local Trust guidance or other relevant material.
Projects - Outline Brief
The consultancy support is based on five project descriptions, each project will be commissioned separately and whilst there may be some overlap between project briefs there will however be a requirement to maintain the integrity of each project and record and report separately.
Project outlines for review are as follows:-
1) Project One: Review the efficiency and effectiveness of the current ward housekeeping service model at Pinderfields & Pontefract Hospitals.
2) Project Two: Review the efficiency and effectiveness of the current ward housekeeping service model at Dewsbury. This area of service delivery was not part of the PFI service transfer in 2020 but is included as a matter of synergy with Project One.
3) Project Three: Undertake a study of the current separate portering service model that operate at Pinderfields and Pontefract to establish their efficiency and effectiveness when compared with other service models including a fully integrated and combined model of service.
4) Project Four: Support an increase cost review of cleaning service delivery against the planned introduction of the new standards of cleanliness. Increased cost profile to be based on current cleaning service delivery models.
5) Project Five: Facilities 'Night Service' review the current service model which has a number of discrete service areas and establish the efficiency and effectiveness of the current model.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71311300 - Infrastructure works consultancy services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Pinderfields Hospital
Dewsbury District Hospital
Pontefract General Hospital
two.2.4) Description of the procurement
Introduction
Following the restructuring of Trust and PFI Soft Facilities Management Services in July 2020 the Trust is undertaking a review of FM service provision and delivery models.
The purpose of the review is to establish 'best practice' and general service efficiency based on 'value for money' service delivery on a range of front line FM Service Areas.
Background
In July 2020, the PFI Service Providers services (Engie) were 'brought back' in-house, this service transition & integration covered the following service areas:-
a) Portering (logistics including receipt & distribution).
b) Catering (staff & visitor plus patient services).
c) Domestic (non-ward) Services.
d) Laundry & Linen (including staff uniform)
e) Security & Car Parking Services.
Scope of Work
Recognising the above background, the scope of work will be based a phased project approach to service review, the majority of which will be focussed on the recently transferred Pinderfields & Pontefract (P & P) Soft FM Services and as such the consultancy support will mainly be P & P centric with minor phased elements of review Trust wide at Dewsbury Hospital.
The paper will describe the general project framework for each phase and the appendix to this document will detail the quantative elements of the service to aid pricing and form the basis for a consultancy outcome with recommended options. In addition to aid pricing the Trust will reference where necessary both National & Local Trust guidance or other relevant material.
Projects - Outline Brief
The consultancy support is based on five project descriptions, each project will be commissioned separately and whilst there may be some overlap between project briefs there will however be a requirement to maintain the integrity of each project and record and report separately.
Project outlines for review are as follows:-
1) Project One: Review the efficiency and effectiveness of the current ward housekeeping service model at Pinderfields & Pontefract Hospitals.
2) Project Two: Review the efficiency and effectiveness of the current ward housekeeping service model at Dewsbury. This area of service delivery was not part of the PFI service transfer in 2020 but is included as a matter of synergy with Project One.
3) Project Three: Undertake a study of the current separate portering service model that operate at Pinderfields and Pontefract to establish their efficiency and effectiveness when compared with other service models including a fully integrated and combined model of service.
4) Project Four: Support an increase cost review of cleaning service delivery against the planned introduction of the new standards of cleanliness. Increased cost profile to be based on current cleaning service delivery models.
5) Project Five: Facilities 'Night Service' review the current service model which has a number of discrete service areas and establish the efficiency and effectiveness of the current model.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 May 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 May 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
The Mid Yorkshire Hospital NHS Trust
Pinderfields Hospital, Aberford Road
Wakefield
WF1 4DG
Telephone
+44 1924542195
Country
United Kingdom